Contract Administrator

About the role

The Contract Administrator will provide comprehensive contract administration support for the Basic Contract and all subordinate task orders. This position serves as the primary point of contact for contract administration activities between the contractor and the Government, coordinating closely with the Program Manager to ensure timely and accurate reporting, contract compliance, and successful execution of all contractual requirements.

Responsibilities

• Serve as the primary contract administration point of contact for the Basic Contract and all subordinate task orders.
• Coordinate with the Program Manager to ensure timely and accurate completion and submission of all contract reporting requirements.
• Administer all aspects of the Basic Contract and task orders in accordance with applicable Federal Acquisition Regulations (FAR), agency supplements, and contract terms and conditions.
• Review, interpret, and ensure compliance with contract requirements, modifications, amendments, and contractual obligations.
• Prepare, review, and coordinate proposals, contract modifications, task order responses, and other contractual documentation.
• Support contract negotiations with Government contracting officials and ensure implementation of negotiated agreements.
• Coordinate contract modifications, funding actions, option exercises, and period of performance changes.
• Maintain complete and accurate contract files, records, and documentation to ensure audit readiness and regulatory compliance.
• Monitor contract performance to ensure compliance with contractual requirements and identify potential risks or issues requiring management attention.
• Coordinate with finance, human resources, recruiting, security, and program management personnel to ensure contractual actions are executed efficiently and accurately.
• Track contract deliverables, reporting deadlines, and contractual milestones to ensure timely completion.
• Provide guidance to program management regarding contractual requirements, compliance matters, and acquisition regulations.
• Assist with invoice reviews, contract funding reconciliation, and other contract administration activities as required.
• Support Government audits, contract reviews, and compliance assessments.
• Ensure all contractual actions are processed in accordance with company policies, Government regulations, and contractual requirements.

Requirements

• U.S. Citizen.
• Bachelor’s degree in Business Administration, Contract Management, Acquisition Management, Finance, or a related field. Master's degree preferred.
• Minimum of 7 years of professional experience in Federal Government contract administration.
• Minimum of 5 years of experience administering U.S. Government contracts, including IDIQ contracts and task orders.
• TOP SECRET Security Clearance required. Must have a current United States Government TOP SECRET Personnel Security Clearance and a current U.S. Government Single Scope Background Investigation (SSBI)/Tier 5 or equivalent. Must be able to maintain required Security Clearance/access approvals.

Skills

• Demonstrated knowledge of the Federal Acquisition Regulation (FAR), agency supplements, and Government contracting principles.
• Experience with proposal preparation, contract negotiations, contract modifications, and contract closeout activities.
• Demonstrated experience supporting complex Government contracts with multiple task orders.
• Strong knowledge of contract terms and conditions, compliance requirements, and reporting procedures.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills with the ability to effectively coordinate across Government and contractor organizations.
• Proficiency with Microsoft Word, Excel, Outlook, and SharePoint.
• Ability to manage multiple priorities while meeting strict contractual deadlines.
• Ability to function effectively in a fast-paced environment with multiple stakeholders.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasionally stand, walk, sit, use hands and/or fingers to handle or feel objects, tools, or controls.
• Operate office equipment, reach with hands and arms, climb stairs, balance, stoop, kneel, talk, or hear.
• Occasionally lift and/or move up to 25 pounds.

Work Environment

General office environment.