Contract Administrator

ModCorr · Houston, TX · 1 mo ago

ManagementFull-time

About the role

ModCorr offers rapid, efficient delivery and setup of minimum to maximum security correctional facilities and specialty units. The Contract Administrator is responsible for managing the administrative, contractual, and compliance aspects of construction and manufacturing projects from project award through closeout.

This position serves as the central point of coordination between Operations, Project Management, Estimating, Accounting, Procurement, Engineering, Legal, and Executive Leadership to ensure contracts are properly executed, documented, tracked, and administered.

Responsibilities

Manage the full lifecycle of prime contracts, subcontracts, and service contracts.
Review contracts for completeness and ensure all required documentation is received prior to project execution.
Coordinate contract execution and maintain executed contract files.
Develop and maintain contract logs, subcontract logs, and agreement tracking systems.
Ensure all contractual documents are properly organized and accessible.
Participate in project kickoff meetings and contract handoff meetings.
Ensure Project Managers, Operations, Accounting, and HR understand key contractual requirements and obligations.
Coordinate project setup requirements including billing requirements, insurance requirements, bonding requirements, and compliance documentation.
Assist in establishing project controls and documentation requirements prior to field mobilization.
Review contract terms and identify potential commercial, financial, schedule, and operational risks.
Coordinate with leadership and legal counsel regarding contractual concerns.
Monitor compliance with insurance requirements, bonding requirements, licensing requirements, safety requirements, quality requirements, and customer contractual obligations.
Ensure all required notices and contract deliverables are submitted within required deadlines.
Serve as the primary administrative liaison between Operations, Project Management, Estimating, Accounting, Procurement, Engineering, Safety & Quality, and Executive Leadership.
Assist with improving communication and accountability regarding contractual obligations and project requirements.
Support implementation of contract administration best practices and process improvements.

Qualifications

An Associate's or Bachelor's Degree in Construction Management, Business Administration, Legal Studies, Project Management, or related field is preferred.

3–7 years of experience in contract administration, construction administration, project coordination, procurement administration, commercial construction, or manufacturing project administration is required.

The ideal candidate will have understanding of construction contracts, subcontract agreements, change order processes, contract compliance, and project documentation, as well as commercial construction practices.

Technical skills required include Microsoft Office Suite (Excel, Word, Outlook), with CMiC, Procore, and Viewpoint preferred, as well as ERP and document management systems.

Key skills include contract administration, risk management, change order administration, project coordination, document control, compliance management, organization, attention to detail, written and verbal communication, problem solving, and multi-project management.

Physical Demands

The role requires use of manual dexterity, tactile, visual, and audio acuity, as well as repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.

Occasional lifting (up to 15 pounds), bending, pulling, and carrying may be required, with reasonable accommodation made to enable individuals with disabilities to perform the essential functions of the job.

Benefits