Contract Administrator

Brief Description

Middleburg is expanding and seeks an experienced Contracts Administrator to support the Construction Management Team(s) in managing its projects by facilitating job setup and accounting for all assigned projects. The Contracts Administrator is responsible for coordinating the complete construction and administrative requirements of various projects (3-5 depending on stages) and organizing them into the project management system. This position involves a variety of duties and requires an organized individual who can multi-task effectively.

Essential Duties and Responsibilities

• Generate subcontracts and Purchase orders utilizing information received from the Project Managers
• Review and distribute Monthly subcontractor pay applications and process through accounts payable
• Work with Project managers to generate monthly bank draws
• Establish and monitor subcontractor’s compliance with Subcontract and PO requirements
• Verify cost information from all internal and external sources, maintaining all appropriate records.
• Performs other duties as assigned and directed.

Requirements

• BS/BA or equivalent combination of education and/or experience required.
• Minimum 5 years’ experience providing contract support for a construction or development organization required.
• Demonstrated ability to work with executives and to coordinate a high volume of diverse assignments, effectively handle competing priorities, and maintain attention to detail.
• Proficiency in use of Microsoft office applications including Word, Excel, and PowerPoint; ability to learn organization’s database, content management system, and other software as needed.
• Meticulous grammar, editing and writing, presentation, and communication skills.

Summary

What we can offer you: Great benefits- We offer comprehensive health and wellness benefits tailored to meet your needs. Choose from two medical plan options, including a company-funded HSA plan with 100% premium coverage for employees. We also provide subsidized options for additional family members, as well as dental and vision plan choices. Other benefits include paid time off, paid volunteer time, and company-paid holidays, a 401(k) match, employer-paid Life and AD&D insurance, and educational reimbursement to support your growth.

A job that challenges you- Middleburg strives for excellence in knowledge, service, and integrity. Excellence in knowledge means that Middleburg recruits and trains top-notch Team Members who are experts in their field and who continue to improve their industry knowledge. Team Members work together to provide excellent customer service that exceeds customers' expectations.

Great Culture- We embrace a culture of responsible leadership at all levels of our organization that encourages initiative to advance our mission and vision. We honor the dignity of all people, embrace differences, value new ideas, demonstrate empathy, and strive to promote a caring and supportive environment for all.

Who is Middleburg Communities? At Middleburg Communities, we share a vision for greater value creation through community impact. Our success is rooted in a genuine desire to serve our local communities in thoughtful and holistic ways. By enhancing the lives of others, we contribute positively to neighborhoods and maximize real returns for our partners. Middleburg is a fully integrated real estate investment, development, and construction firm focused on rental housing in high-growth markets across the southeastern United States. Since 2004, the company has acquired and developed over 22,000 apartment units, executing approximately $3 billion in transactions, and is one of the most active developers and builders of rental housing in the nation with approximately $1 billion in recurring annual development value.

Middleburg Communities is an equal-opportunity employer committed to diversity and inclusion. We welcome qualified applicants from a variety of backgrounds inclusive of their race, color, religion, sexual orientation, gender, gender identity, expression or orientation, genetic information, national origin, age, disability, or status as a disabled or Vietnam-era veteran.