Contract Administrator

General Summary

This position is responsible for preparing and executing downstream agreements in accordance with project specifications, contractual requirements, and Granite requirements. The Contract Administrator supports project teams by helping ensure agreements, change orders, and insurance requirements are completed accurately, timely, and with appropriate documentation. This is a risk-related role focused on helping protect Granite through clear agreement administration, proper document control, and compliance with applicable project and company requirements.

Essential Job Accountabilities

• Assist and perform day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
• Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
• Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
• Aid field operations with informational inquiries to ensure productive work environment.
• Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
• Prepare and execute downstream agreements to ensure timely, accurate, and compliant processing.
• Review project specifications, contractual requirements, and Granite requirements to confirm downstream agreements include required terms, documentation, and supporting information.
• Prepare and execute change orders and modifications in accordance with project and company requirements.
• Review and approve insurance documentation to confirm compliance with agreement and project requirements.
• Cooky/coordinator with internal stakeholders, including project teams, operations finance, risk, and management, to resolve agreement, insurance, or change order questions.
• Create and maintain accurate agreement files to ensure documentation is complete, organized, and readily available.
• Absorb agreement or insurance-related risks to help protect Granite and support project compliance.
• Perform other duties as assigned or as needed based on business, project, or cross-training needs.

Education and Experience

• High school diploma or equivalent required
• 1-3 years administrative/office experience
• 1 year accounting experience preferred
• Administrative, accounting, construction, project administration, contract administration, or related experience preferred
• Experience with construction agreements, insurance documentation, change orders, or project documentation is a plus

Knowledge, Skills, And Abilities

• Ability to understand company operations, organizational procedures, and personnel
• Proficient on spreadsheet and word processing applications, i.e. Word and Excel
• Demonstrate ethical and professional business practices
• Effective verbal and written communications skills
• Ability to work independently
• Ability to work well under pressure
• Ability to problem-solve
• Ability to handle multiple tasks and respond with a sense of urgency as required
• Detail-oriented and excellent organizational skills
• JDE Edwards World/One World. 10 key by touch. JWS Material Billings System (preferred)

Physical Demands

• Regularly required to talk and hear
• Frequently required to stand, walk, sit and use hands to operate a computer keyboard
• Occasionally required to reach with hands and arms
• Occasionally lift and/or move up to 10 pounds

Additional Requirements/Skills

• Ability to abide by Granite’s Code of Conduct on a daily basis
• Team player

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. For additional information on applicant/employee rights please click here.

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.