Contract Administrator-29070

Location: Chicago, Illinois

About the Role

The Contract Administrator is responsible for assisting in the management of Supply Chain agreements for Rush University System for Health and all subsidiary and affiliate entities. This role works with the Supply Chain and Contracting teams to ensure contracts are submitted, reviewed, tracked, and executed in compliance with Rush Standard terms and practices. The Contract Administrator protects and advocates for Rush while providing oversight on spend commitments, identifying issues, risks, and opportunities, resolving conflicts, and solving challenges in a detail-oriented, timely manner. The role includes administrative functions to support the Supply Chain office as needed.

The individual who holds this position exemplifies the Rush mission, vision, and values and acts in accordance with Rush policies and procedures.

Responsibilities

• Receives, triages, reviews, and processes incoming contract requests through Agiloft (CLM) system, ensuring all required documentation and attachments are complete before review begins.
• Reviews contracts against Rush standard business terms, including payment terms, termination, renewal, indemnification, insurance, and redlines using approved clause library up to the approved contract value.
• Maintains the clause library and agreement templates in the CLM systems.
• Escalates recommended updates to the contract manager and sourcing leadership for review and approval before publishing and rolling out to organizational teams.
• Owns contract cycle time from intake of submission to completion, following up during each stage of the review cycle when stuck in end user, buyer, or signature queue.
• Contributes to dashboard updates via tracking and reporting metrics and assists the Contract Manager and sourcing team in identifying contract lifecycle performance trends, bottlenecks, and process improvement opportunities.
• Communicates contract status, document deficiency, and submission requirements back to end users and Sourcing Managers to ensure contracts move through the review process without delay.
• Educates and supports end users on correct contract submission requirements, contracting policies, and procedures.
• Engages with vendors and end users during the terms and conditions review stage on business terms alignment.
• Performs other duties and projects as assigned based on business need, priorities, and growth.
• Participates in quarterly in-person meetings with the Supply Chain team at Rush University Medical Center in Chicago.

Requirements

• Bachelor’s degree or HS diploma + three years of relevant experience.
• At least three years of relevant work experience.
• Proficient in Excel, Microsoft Word, and PowerPoint.
• Strong critical thinking, problem analysis, and problem-solving skills.
• Ability to work with a wide range of stakeholders.
• Excellent organizational, analytical skills, and ability to multi-task.
• Clear and concise verbal and written communication skills to effectively communicate with end users and leadership teams.
• Ability and desire to function both collaboratively and independently within a cohesive and integrated team.
• Approachable, positive, energetic, and proactive nature with excellent communication skills.
• Committed to accountability, process improvement, and process excellence.

Preferred Qualifications

• Experience with CLM software systems such as Meditract, Agiloft, or Workday.
• Familiarity with Healthcare and/or Supply Chain-related contracts.
• Familiarity with the healthcare industry and its regulatory nature.

Pay

Pay Range: $29.36 - $42.61 per hour. Rush salaries are determined by many factors including education, job-related experience, skills, internal equity, and industry-specific market data. Offers may vary depending on individual circumstances. This role includes a corresponding incentive plan based on multiple factors.

Schedule

Full Time, 8-hour shifts (7:00 AM - 3:00 PM).

Benefits

Rush offers exceptional rewards and benefits. For more details, visit the Rush benefits page.