CONTRACT ADMINISTRATION MANAGER (PROCUREMENT)

About the role

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Responsibilities

• Oversees the negotiation, daily administration, and review of contracts for professional, support, and technical engineering projects to ensure conformance with Metro procedures, specifications, and applicable regulations
• Provides business advisement to clients on upcoming and current solicitations and contracts
• Oversees, reviews and comments on Request for Proposals (RFPs) packages
• Approves final packages for advertising, printing, and distribution
• Covers pre-bid and pre-proposal meetings to answer questions and set schedules
• Receives bids and proposals, acts as chairperson on bid/proposal evaluation team, and recommends contract awards to supervisor
• Negotiates and executes contracts
• Prepares various contract award letters and notices
• Responds to bid and proposal award protests
• Completes final draft of contracts
• Participates in initial contractor and consultant conferences
• Initiates action to resolve problems with consultants and other professional service firms; provides guidance in negotiating claims; reviews, monitors, and plans the acquisition of equipment and materials and selecting construction contractors
• Maintains an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules
• Establishes evaluation criteria in conjunction with Project Manager
• Reviews invoices and payments
• Negotiates and approves change orders and contract amendments
• Coordinates escrow agreements and other contractual documents
• Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration
• Maintains contract compliance
• Affords assistance in developing claim strategies designed to minimize damage assessment and effect on schedules
• Arranges and participates in final inspection and prepares closeout documents
• Prepares monthly status reports, summaries, and other correspondence
• Briefs management on assigned projects and gives oral presentations as applicable
• Supervises, trains, and motivates assigned staff
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• May be required to perform other related job duties

Requirements

• A typical combination includes: Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred
• Six years of relevant experience or three years of relevant supervisory-level experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment

Qualifications

• Additional experience, as outlined below, may be substituted for required education on a year-for-year basis
• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

Skills

• Knowledge of theories, principles, and practices of contract administration for public agencies
• Applicable local, state, and federal laws, rules, regulations, and policies governing public procurement and complex heavy construction contract administration processes
• Bid and contract analysis and preparation techniques
• Cost and price analysis

Benefits

No specific benefits mentioned in the job posting.

Pay

No specific pay details mentioned in the job posting.

Schedule

No specific schedule mentioned in the job posting.