Contract Administration Analyst II

INFORMATION ABOUT LAUSD

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

JOB DUTIES/RESPONSIBILITIES

• Developing solicitation documents and reviewing and clarifying technical specifications for complex Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Qualifications (RFQ), and other contract related activities.
• Performing detailed analyses on cost proposals, bids, amendments, and change orders to maximize value and minimize cost of goods and services to the District.
• Determining and making recommendations regarding the timely and most cost effective methods of procuring goods and/or services for District solicitations.
• Scheduling, conducting, and leading pre-bid and pre-proposal meetings and the source selection and evaluation process with administrators, customers, contractors, and other interested parties to clarify statement of work issues and coordinate responses regarding technical issues during the solicitation process.
• Negotiating contract costs, terms, and conditions with multiple vendors to maximize value and minimize cost of services to the District.
• Drafting and reviewing contractual documents consistent with District policies and California Education and Public Contract Codes.
• Evaluating bids and proposals for responsiveness and responsibility and preparing award recommendations for management review consistent with established policies.
• Administering and providing work direction for the preparation and maintenance of contract files and records.
• Researching and preparing reports and correspondence regarding technical contract issues.
• Participating in and conducting training sessions for school/office administrators to assist in compliance with contract policies and to maximize quality of goods and/or services and minimize costs.
• Making oral presentations to management and policy makers regarding contract issues.
• Attending meetings on behalf of the administration to identify issues and making recommendations regarding changes in processes and/or procedures.
• Conducting contractor debriefings regarding contract awards/non-awards.
• Monitoring contract compliance post-award and negotiating amendments or change orders.
• Reviewing and approving contractor invoices.
• Conducting closeout actions upon contract completion such as final audit, payment reconciliations, and deliverable verifications.
• Acting as a liaison between District sponsors and contractors.

MINIMUM REQUIREMENTS

• Education: Graduation from a recognized college or university with a bachelor’s degree, preferably with a degree in supply chain management, economics, business or public administration, finance, law, or related field.
• Experience: Three years of contract administration experience which included preparing solicitation documents, and analyzing cost proposals, bids, amendments, or change orders for construction, professional service, and/or goods and general service contracts.
• Special: A valid driver’s license to legally operate a motor vehicle in the State of California and the use of a motor vehicle, or the ability to utilize an alternative method of transportation.

SPECIAL NOTE

An employee in this class may be subject to the reporting requirements of the District’s Conflict of Interest Code.

EMPLOYMENT SELECTION PROCESS

We anticipate receiving a number of well qualified applicants for this position; therefore, there will be a competitive process. The hiring departments have requested that we proceed with the selection process in an expeditious and timely manner. To honor this request, we will be adhering to a pre-planned employment assessment schedule. For more information about the LAUSD employment assessment process, visit the hiring process section of our website at https://careers.lausd.org/pc.

The assessment process for this position TENTATIVELY consists of a Technical Interview. Application materials (your candidate profile, resume, and supplemental questionnaire) will be evaluated in relation to the background, experience, and competencies identified for successful performance in this job. For this reason, it is highly recommended that your application materials clearly show all of your relevant background and specialized skills, knowledge, and abilities. The testing may be conducted remotely and/or in-person, and all applicants will be required to submit a Candidate Confidentiality Form prior to testing. Failure to submit these forms before the given deadline will result in the withdrawal of your application from the selection process. Candidates who receive a failing score on any test module will NOT be eligible to move forward in the selection process.