Contract Administration Analyst I

INFORMATION ABOUT LAUSD

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

JOB DUTIES/RESPONSIBILITIES

• Preparing and developing routine solicitation documents and specifications for Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Qualifications (RFQ), and other contract-related activities.
• Scheduling and conducting pre-bid and pre-proposal meetings and the source selection and evaluation process with administrators, customers, contractors, and other interested parties to clarify statement of work issues and coordinate responses regarding technical issues during the solicitation process.
• Analyzing routine cost proposals, bids, amendments, and change orders and conducting basic negotiations to maximize value and minimize the cost of goods and services to the District.
• Preparing contractual documents consistent with District policies, California Education Code, Public Contract Codes, and prudent procurement and strategic sourcing practices.
• Conferring with technical personnel and administrators from various departments about specifications for purchases and prepares, reviews, and modifies specifications as needed.
• Evaluating bids and proposals for responsiveness and responsibility and preparing award recommendations for management review consistent with established policies.
• Evaluating and processing requisitions and vendor quotes and ensuring compliance with applicable codes and District policies and procedures related to insurance, fingerprinting, and tuberculosis clearances.
• Supporting schools and offices by providing training, technical assistance, and answering questions on procurement related matters.
• Researching and preparing reports and correspondence regarding technical contract issues.
• Making oral presentations to management and policy makers regarding contract issues.

MINIMUM REQUIREMENTS

• Education: Graduation from a recognized college or university with a bachelor’s degree, preferably with a degree in supply chain management, economics, business or public administration, finance, law, or a related field.
• Experience: One year of experience preparing specifications or solicitation documents for construction, professional service, and/or goods and general service contracts, or reviewing purchase requisitions and issuing purchase orders for commodities.
• Special: A valid driver’s license to legally operate a motor vehicle in the state of California and the use of a motor vehicle, or the ability to utilize an alternative method of transportation.

SPECIAL NOTE

An employee in this class may be subject to the reporting requirements of the District’s Conflict of Interest Code.

EMPLOYMENT SELECTION PROCESS

We anticipate receiving a number of well qualified applicants for this position; therefore, there will be a competitive process. The hiring departments have requested that we proceed with the selection process in an expeditious and timely manner. To honor this request, we will be adhering to a pre-planned employment assessment schedule. For more information about the LAUSD employment assessment process, visit the hiring process section of our website at https://careers.lausd.org/pc.

The assessment process for this position TENTATIVELY consists of an Excel assessment followed by a Technical Interview. Application materials (your candidate profile, resume, and supplemental questionnaire) will be evaluated in relation to the background, experience, and competencies identified for successful performance in this job. For this reason, it is highly recommended that your application materials clearly show all of your relevant background and specialized skills, knowledge, and abilities.

The testing may be conducted remotely and/or in-person, and all applicants will be required to submit a Candidate Confidentiality Form prior to testing. Failure to submit these forms before the given deadline will result in the withdrawal of your application from the selection process. Candidates who receive a failing score on any test module will NOT be eligible to move forward in the selection process.

If you have questions regarding the employment selection process, please contact Vartan Nakashyan at vartan.nakashyan@lausd.net.

APPLICATION PROCESS

IMPORTANT NOTE: Once you submit your application, you should receive an email message confirming that you successfully submitted your application. If you DO NOT receive this message on the same day you apply, it is likely that you did not submit your application.

DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION?

Email us at helpmeapply@lausd.net. To find out whether the application deadline has been extended, visit the website at: https://careers.lausd.org/pc.

The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information.