Continuing Medical Education Reimbursement Specialist

About the role

Join Us in Redefining Care At Advocate Health, we're committed to helping people live well by delivering exceptional care with compassion, innovation, and expertise. We're seeking a detail-oriented professional to provide centralized management of continuing medical education (CME) accounts for Advocate Health employed physicians and advanced practice clinicians. In this role, you'll help ensure CME reimbursements are reported accurately and in compliance with policy while maintaining current CME balances and supporting clinicians, operational leaders, Human Resources, Compliance, and Accounting. This role combines account management, reconciliation, policy administration, and customer support. You will manage CME account activity, maintain secure clinician information, reconcile expenses to the general ledger, and provide clear guidance on CME reimbursement questions.

Responsibilities

• Manage and track the use of CME funds by Advocate Health employed physicians and advanced practice clinicians.
• Maintain accurate CME balance sheets by applying expenses and additional funds to the appropriate annual CME allowance.
• Prepare journal entries for accruals and reclassifications.
• Maintain the CME SharePoint site, including clinician access lists and passcodes, secure biweekly updates of clinician CME data, and clinician education materials.
• Collaborate with operational leadership, Compliance, and Accounting to support accurate and compliant reporting of CME reimbursement expenditures.
• Reconcile CME expenses to the general ledger each month.
• Maintain a comprehensive understanding of Advocate Health CME policies for employed physicians and advanced practice clinicians and stay current on policy changes.
• Coordinate with operational leadership and Human Resources to support adherence to CME policy requirements.
• Partner with Human Resources, the Benefits team, and Physician Benefits Specialists to answer CME reimbursement questions from operational leaders, physicians, and advanced practice clinicians.

Requirements

• High school diploma or equivalent.
• Five years of bookkeeping or accounting experience, including the ability to balance sets of numbers, identify and reconcile differences, and record basic journal entries.
• Proficiency in Microsoft Excel and Word.
• Demonstrated ability to develop accurate and clear communications.
• Strong attention to detail and accuracy.
• Effective interpersonal, verbal, and written communication skills, with the ability to build positive working relationships with physicians and internal team members.
• Ability to manage multiple issues, requests, and competing priorities in a calm and organized manner.
• Ability to work independently, take initiative, and complete work with minimal supervision.