Content Associate, PJ Our Way

About the role

The Content Associate supports the creation and selection of engaging Jewish middle grade books for children ages 9–12. This role combines project coordination, content management, and administrative support to ensure the program delivers a thoughtful, high-quality experience.

Responsibilities

• Provide administrative and logistical support to ensure the Book Selection Committee operates efficiently throughout the book review and selection process.
• Coordinate committee meetings, including scheduling, agendas, meeting logistics, Zoom coordination, and meeting materials.
• Take detailed meeting notes and maintain committee records, documents, and databases.
• Order, organize, and ship book samples and finished editions to authors, illustrators, and other stakeholders.
• Aid book selection committee members with technology and information needs, including responding to inquiries, locating information, and facilitating access to resources.
• Manage the shared submissions inbox and provide ongoing administrative support to the Chair of the Book Selection Committee.
• Carefully coordinate the book selection process, including manuscript submissions and book reviews, by coordinating communications, tracking progress, and serving as a primary point of contact for authors, publishers, reviewers, and committee members.
• Maintain accurate records throughout the editorial and selection process.
• Support PJ Our Way's digital presence by coordinating monthly content and supporting online communications.
• Coordinate monthly website content by assigning, collecting, proofreading, and delivering materials to the web team.
• Draft blog posts and other book-related content.
• Moderate online comments and reviews while helping maintain the quality and accuracy of the PJ Our Way website.
• Lead the Kids' Advisory Committee, managing its day-to-day operations, including recruitment and selection of advisory committee members, communications with participating children and their parents or guardians, and book mailings, assignments, submissions, and acknowledgements.
• Maintain key operational systems and provide administrative support to the Books Team.
• Maintain content databases and internal libraries.
• Support Salesforce data entry, reporting, and ongoing data quality efforts.
• Process invoices and expense reports through Concur.
• Support the PJ Library Director of Books with administrative projects and other departmental initiatives as needed.

Qualifications

• Highest level of organization and attention to detail.
• Excellent written and verbal communication skills.
• Strong organizational and project management abilities, with the ability to prioritize multiple deadlines.
• Ability to work independently while collaborating effectively with colleagues, authors, publishers, and volunteers.
• Proficiency with Microsoft Office.
• Experience with Salesforce, Submittable, Adobe Creative Suite, or similar platforms is a plus.

Physical Requirements

• Prolonged periods of sitting while working on a computer.
• Occasional lifting and moving up to 15 pounds.