Construction Submittal Coordinator (C)

About the role

The Submittal Coordinator is responsible for organizing, tracking, and processing all construction project submittals and related documentation in accordance with project specifications and schedules. This role ensures timely submission, review, and return of submittals between the general contractor, subcontractors, suppliers, architects, and owners.

This is an in-person, on-site position that requires residing within commuting distance of the main office in Virginia Beach, VA, and the ability to obtain base access for ongoing projects.

Responsibilities

• Create a complete submittal log for each project upon contract award, per the project specifications and contract documents.
• Prepare and submit GC’s Division 1 Submittals as required.
• Receive, log, and track incoming submittals from subcontractors and suppliers.
• Review submittals for accuracy, completeness, and adherence to project specifications prior to forwarding for approval.
• Distribute submittals to appropriate architects, engineers, and consultants for review.
• Maintain submittal logs and ensure timely return of reviewed documents.
• Upload, organize, and manage documents in the project management software or on the server.
• Communicate with project teams, subcontractors, and vendors to identify, address, and resolve submittal discrepancies or delays.
• Assist in the preparation and submission of Requests for Information (RFIs), as needed.
• Support closeout documentation efforts including warranties, O&M manuals, and as-builts.
• Ensure document control processes are followed and that all documentation is archived appropriately.
• Provide administrative support to project managers and engineers as required.

Qualifications

• High school diploma or equivalent required; associate degree or technical certification preferred.
• Prior experience in construction administration or document control strongly preferred.
• Familiarity with construction submittals, RFIs, and project documentation processes.
• Blueprint Reading
• Proficiency in Microsoft Office Suite (especially Excel and Outlook).
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers, subcontractors, or employees of the organization.

Skills

• Dependable.
• Attention to Detail.
• Follow through.
• Excellent verbal and written communication.
• Proactively identifies potential issues.
• Solve problems calmly and collaboratively.
• Willingness to receive and give constructive performance feedback.
• Manage time and competing priorities.
• Ability to use and learn current and future technology.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to lift 20-50 lbs. at times, may require occasional walking or standing during jobsite visits, and may occasionally climb stairs, bend, or reach file storage areas.

Pay

Salary Range: $50,000 - $70,000/year, negotiable depending on experience. Paid weekly on Fridays with paystubs emailed.

Benefits

• Health, Dental & Vision Insurance - Eligible after 30 Days, 50% of employee rate paid for employee for Health & Dental only.
• 401(k) – with employer match up to 3% of annual income after 1 year of employment.
• Paid Time Off (8 Days) – New Year, Memorial Day, Independence Day, Labor Day, Thanksgiving, & Christmas + 2 additional days.
• Earned Leave (Vacation/Sick) – 80 Total Hours Accrued Annually.
• Voluntary supplemental insurance options are available to employees at their own expense.
• Voluntary life insurance is available to employees at their own expense.

Schedule

Overtime may be required from time to time to meet project deadlines. The work week is Monday through Sunday, with paystubs emailed on Fridays.