Coordinator, Construction

Role & Responsibilities

• Delivers project level administrative support including financial reporting and analysis, facilities, project team wellbeing, information systems and general administrative support.
• Manage cost summaries, process all invoices for department, and work with legal to organize and process contracts.
• Create Letters of Intent and accurately prepare all contracts for the department.
• Facilitate initial contract negotiations and resolve disputes in regard to contract terms, insurance and indemnity disputes and P.O terms and conditions.
• Manage any special projects on behalf of the Construction department at the group head’s discretion.
• Provide support for any Construction managers during absences.
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• Coordinate Capital Budget planning process including scheduling of meetings, reviewing progress relative to schedule, ensuring correct back up is provided, maintaining all spreadsheets, participating in initial review with Vice President, creating and maintaining of Capital Team Sites pages.
• Aid in the transition of budgetary and other data input into the Yardi system and go-forward maintenance.
• Review Tenant Leasehold Improvement Allowance Requests.
• Manage and update Tenant Design and Criteria Manuals.
• Quarterly Forecasting coordination, maintaining schedule and reports.
• Track department staff absences.
• Create and update all department templates.
• Organize and expedite flow of work through department and initiate follow-up action as needed.
• Process and submit team expense reports in Concur with accuracy and timely follow-through, ensuring compliance with company policies and prompt reimbursement.
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