Construction Services Studio Coordinator

About the role

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations.

Essential Duties and Responsibilities

• Coordinate construction administration documentation and project correspondence.
• Aid project teams with maintaining project schedules, action item logs, and document control procedures.
• Manage client contact information and maintain project files.
• Support the business development team in maintaining project records, gathering information, and developing proposals if needed.
• Support project startup activities, including project setup, team coordination, resource organization, and development of processes that promote collaboration and timely project delivery.
• Prepare contracts using American Institute of Architect (AIA) software and consultant agreements.
• Track, organize, and file certificates of insurance, contracts, and modifications.
• Create and finalize project specification/project manuals using SpecsIntact, SpecLink, and Masterspec software.
• Track and process submittals, shop drawings, and Requests for Information (RFIs).
• Assist with coordination of site visits, field reports, and construction meeting documentation.
• Support project closeout activities, including collection and organization of warranties, as-built documents, operation and maintenance manuals, and final project records.
• Support implementation and administration of construction safety program requirements.

Qualifications and Experience

• Education: Required - High School Diploma; Preferred - Associate's or Bachelor's degree.
• Experience: Minimum of two years of relevant office experience.
• Skills: Microsoft Office 365 (Word, Excel, Outlook, Teams), Bluebeam Revu and Bluebeam Studio, Document management and file organization systems, Procore or similar construction management software, Exceptional attention to detail, Organizational and time management skills, Professional communication, Customer service orientation, Collaboration and teamwork, Initiative and follow-through, Adaptability and resilience, Process improvement mindset, Confidentiality and professionalism.

Physical Demands

• Sitting/Standing: Generally sedentary, performing sitting work utilizing technological office equipment, including a laptop, mouse, keyboard, computer monitors, telephones, scanners, and copiers.
• Walking: Ability to move about inside the office to access the required technological equipment.
• Stooping/Kneeling/Crouching/Crawling: May require stooping to reload printer trays with print paper, moving equipment, and managing cords.
• Using Hands/Fingers: Constantly operates technological office equipment such as laptops, mice, keyboards, computer monitors, telephones, scanners, and copiers.
• Talking/Hearing: Requires constant communication with others in the organization to exchange information, review information, and make decisions about information.
• Seeing: Requires seeing, viewing, and distinguishing all aspects of internal and external communications.
• Carrying/Lifting: Requires lifting up to 20lbs to transport technological office equipment to and from various workspaces.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First, to qualified Pokagon Band citizens;
• Second, to qualified spouses and qualified custodial parents;
• Third, to other qualified Native Americans;
• Fourth, to all other qualified applicants.

Home Office Connectivity Requirements for Hybrid & Remote Positions

To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes:

• Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload.
• Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed.
• Cellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection.

Branch Details

Branch: Buildings Services
Entity: The Steelhead Engineering, LLC
FLSA Status: Exempt
Hours Per Week: 40-40+
Work Arrangement: Hybrid (Kalamazoo, MI, US)
Reports To: Director of Construction Services
Manages Others: No
Overnight Travel: Up to 5%