Construction Proposals & Licensing Coordinator

Responsibilities

• Download bid documents from client sites, SAM.gov, and GovWinIQ.
• Set up, organize, and maintain up-to-date bid folders in Box.
• Communicate effectively with corporate departments, teams, and coworkers.
• Avoid unnecessary delays by assisting cross-functionally wherever needed while maintaining a positive attitude under pressure.
• Analyze solicitations for compliance requirements and complete proposal compliance matrices using corporate templates.
• Create proposal frameworks in Word (Adobe InDesign).
• Collect and synthesize information from Cosential, Spectrum, project folders/contracts, and project teams to produce past performance project data sheets.
• Develop proposed team resumes using information from Cosential and internal staff.
• Insert standard content from previous proposals and technical write-ups into current proposal documents.
• Create corporate and project organizational charts in PowerPoint compliant with solicitation requirements.
• Import and format solicitation-specific templates from PDF to Word or InDesign (subcontracting plans, pricing schedules, certifications).
• Complete solicitation response documents (e.g., SF1442, SF30) with input from Estimating.
• Research, complete, and maintain corporate business licenses, public works/contractor licenses, and engineering licenses across multiple jurisdictions (federal, state, provincial, city, tribal).
• Collaborate with internal teams to gather required documentation (financial statements, bonds, insurance, qualified employees).
• Upload annual documentation to agency websites to maintain licenses.
• Complete prequalification packets for Departments of Transportation in multiple states using Cosential and Spectrum.
• Maintain licensing logs in Smartsheet and monitor corporate licensing communications.
• Utilize Corporate Service Company tools to track requirements and source registered agent information.

Qualifications

• 2–5 years of construction field engineering experience or similar.
• Self-starter with a confident, professional demeanor.
• General technical knowledge of construction practices.
• Strong interest in learning company operations, processes, and procedures.
• Ability to work cross-functionally and assist wherever needed.
• Maintain composure and positivity under pressure.
• Advanced proficiency in Microsoft Word (document creation, formatting, troubleshooting).
• Advanced Microsoft Excel skills for creating and formatting pricing schedules.
• Experience modifying, extracting, and exporting in Adobe Acrobat Pro.
• Familiarity with creating and submitting construction proposals for federal clients.
• Knowledge of SAM.gov and Federal Acquisition Regulations (FAR).
• Follow-up skills with multiple jurisdictions to ensure approvals.
• Experience with Smartsheet or Microsoft Excel (training provided for Smartsheet).

Software & Tools Used

• Microsoft Office: Word, PowerPoint, Excel, Teams
• Adobe Suite: Acrobat Pro, InDesign, Photoshop, Illustrator
• SAM.gov, Fieldprint, Navan
• Viewpoint Spectrum, Cosential, Smartsheet, Box

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The inability to cope with a stressful work environment does not constitute a protected disability.
• While performing the duties of this job, the employee is seldom required to sit. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.
• The employee must occasionally lift and/or move up to 100 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Compensation Package

• Pay Range: $73,896 – $95,000 (DOE)
• Benefits: McMillen provides a full Benefits Program comprising medical, dental, vision, life, disability, FSA, EAP, 401(k) and match, 9 paid holidays, generous PTO, opportunity for stock ownership, and wellness reimbursement.

EEO

• McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa Sponsorship

• No recruiters, please.