Construction Project Accountant

About Brief Description At MEC General Contractors, we’re proud to be a third-generation, family-owned company with a legacy built on trust, innovation, and dedication for over 50 years. With offices in Melbourne and Orlando, Florida, and Dallas, Texas, we’re strategically growing while staying true to our roots. Our core values—Family, Engineering Minded, and Passion—guide everything we do, from the way we build projects to how we treat our team. At MEC, we believe in empowering our employees, fostering a culture where your voice matters, your ideas are valued, and your growth is supported. Join us as we continue to shape communities and build a future we can all be proud of. Job Summary The Project Accountant is responsible for the contractual and financial operations and support of construction projects. Working in partnership with the Project Manager(s), the role administers subcontracts and vendor compliance, reviews and releases Procore transactions to Sage, prepares the monthly owner draw, processes subcontractor payments and lien waivers once funding is received, and carries each project through financial closeout. The Project Accountant follows the MEC Project Accountant Job Guide and its step-by-step procedures, which define how each of these processes is performed. Daily Operations Monitor and work every assigned project mailbox, not only a personal inbox, triaging subcontractor and Project Manager questions, payment discrepancies, waiver requests and invoices received by email.Enter subcontractor and vendor invoices from all intake paths (subcontractors billing through Procore, subcontractors not on Procore, purchase order invoices, and paper or scanned invoices) promptly, so that all costs are entered before the draw closes.Review and release Procore transactions to Sage, including Commitments, Commitment Change Orders (CCO), Prime Contract Change Orders (PCCO) and Subcontractor Invoices; accept and export to the ERP, or reject with a documented reason.Resolve failed exports by correcting the record in Procore and re-exporting, rather than entering the transaction directly in Sage, so that Procore and Sage remain synchronized.Work accurately across both numbering systems: Sage job numbers (P-prefix) for reports and job-cost work, and Procore project numbers for commitments, invoices and draws.Collect and review general invoices and match them to a vendor purchase order when appropriate. Monthly Owner Draw Cycle Track payment notices, funding and project assignments in the Monthly Billing Worksheet as they arrive, verifying entries made by others before relying on them.Collect monthly subcontractor payment applications and review them for accuracy following Project Manager review; reconcile pay application status against original subcontracts, change orders and pending change orders with subcontractors.Prepare the draw: review subcontractor billing, download and label conditional waivers, generate the Job Cost Journal report and other cost backup for the billing meeting, and assemble the draw package based on owner and contract requirements.Generate and accurately process monthly General Construction G702/703 requisition billing in a timely manner.Schedule and attend the pay application meeting and incorporate corrections into the draw package.Have the pay application package notarized, scan it and route it for signature and submission; update draw status in the MEC Portal and verify that the draw was actually submitted.Bill owners who are invoiced outside the pay application flow directly from Sage against the client’s purchase order and send the invoice to the owner’s accounts payable contact.Follow project- and client-specific billing rules (for example, retainage rates that differ by state or contract, change order grouping, or owner change orders billed outside Procore) and record any new rule in the Job Guide.Investigate any unbilled project costs. Subcontractor Payments & Lien Waivers Process subcontractor payments accurately and within the assigned timeline once owner funding is received, using Procore, Sage, the WIP/merge file and the waiver mail merge, and verify merge output before anything is sent.Disburse funds only when all supporting documentation is in place, including lien waivers, current insurance certificates, W-9, competent person form, signed agreements, warranty and O&M manuals, as applicable.Create conditional and unconditional lien waivers, send them, and follow up with subcontractors and suppliers until they are collected; review all subcontractor and supplier lien waivers for accuracy.Record waiver status and amounts in the lien waiver tracking file and Lien Waiver Log, and save all final statements and lien waivers to the company’s Egnyte project folders.Track joint check agreements so that supplier liabilities are net at the time of subcontractor payment; enter joint checks in Sage and maintain a separate record of joint check amounts rather than leaving the detail in email.Assemble and hand off completed waiver packages: owner-facing packages to Accounts Receivable, and subcontractor packages to the Sub Waiver Prep folder for the Liens team.Submit prefunding requests when a subcontractor needs to be carried, route them for approval, and log the request and approval in the Prefund Tracking sheet. Project Setup, Vendor & Compliance Complete new project accounting setup, including Procore lien waiver configuration and a client-specific waiver template where the owner requires one.Manage vendor setups in Sage, including activating new vendors, deactivating inactive ones, and linking vendors to Procore.Collect and track insurance, W-9, licensing and other compliance records in the Sub Qualifications folder, and ensure that all subcontractors are properly insured and licensed before they start and throughout the project; do not release payment to a vendor with lapsed insurance.Track the status of subcontracts and confirm that executed subcontracts are synchronized between Procore and Sage.Manage subcontractor compliance with the terms and conditions of the subcontract, including bonds, insurance, waivers and billing accuracy, and manage contractual risk by keeping certificates of insurance and lien waivers synchronized across systems. Closeout Lead the financial closeout (greensheet) process: collect final billing from all subcontractors and produce the closeout summary for the Project Manager.Reconcile Procore against Sage, confirm that every contract has been billed out, release retainage, and issue final payments together with final lien waivers. Exceptions & Payment Research Respond to Notices of Non-Payment within statutory deadlines: research payment history in Procore and Sage, respond, notify the Project Manager, and record the notice and response in the lien tracking file.Research payments when a subcontractor or supplier reports non-receipt, tracing the payment from vendor through Procore and Sage to the check stub. Financial Analysis & Reporting Collaborate with Project Managers to develop accurate project budgets and monitor financial performance throughout the project lifecycle.Conduct regular financial analysis to identify variances and recommend corrective actions to keep projects within budget.Analyze project accounting metrics and each project’s financial position monthly, and escalate financial risk and budgetary discrepancies to management for review.Keep a complete record of all project finances for internal and external auditing and tax purposes. General Enter time billed to each job in UKG on a bi-weekly basis for payrollMaintain shared tracking files and documents in Egnyte, recording full paths from Egnyte shared root rather than mapped drive letters.Contribute to the Job Guide by documenting product-specific rules and answering open questions so that procedures can be validatedDevelop and maintain strong relationships with subcontractors, vendors and suppliers.Stay current on industry trends and regulations, including lien law, to provide financial insights and recommendations for optimizing project financial performance.Perform routine clerical tasks including typing, data entry, scanning, imaging and filing.Perform new and additional responsibilities, participate in special projects, assist other corporate departments as needed and perform other duties as assigned. Qualifications, Skills, And Abilities Two (2)+ year degree in finance or accounting or three (3) years of relevant experience.Experience in the construction industry and job cost accounting a plus.Experience with Procore, Sage Intacct and Bluebeam or Adobe preferred but not required; familiarity with Egnyte and UKG a plus.Proficiency with Microsoft Office, including Excel and Word mail mergeWorking knowledge of lien waivers, retainage and G702/703 pay applications preferredProficient in data entry, accounts payable, accounts receivable and vendor payments.Ability to work well under pressure in a fast-paced, deadline-driven environment, including the monthly draw cycle, with a high sense of urgency and ownership of workStrong financial aptitude and attention to detail.Results-oriented with proven ability to organize, plan and prioritize work to meet deadlines.Excellent verbal, written and presentation skills; communicates effectively with management, employees, customers, subcontractors and vendors. Benefits 401(k)401(k) matchingDental insuranceHealth insuranceVision InsuranceLife insurancePaid Time OffHoliday PayFloating HolidayCompany Phone or Personal Phone ReimbursementiPadBranded Apparel Reimbursement Schedule 8 hour shiftMonday to Friday Work Location: In person M.E. Construction, Inc. is an Equal Employment Opportunity Employer. MEC utilizes E-Verify. US work authorization (Required).