Construction Payroll Coordinator

About the role

Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America. The company is known for its unique culture of true excellence, where everyone is held accountable from interns to senior leaders. Projects range from busy ports and working waterfronts to critical infrastructure that keeps communities moving and industries operating.

Responsibilities

• Entering and maintaining accurate field employee time records
• Processing high-volume payroll-related data
• Serving as a point of contact for weekly payroll activities for union and non-union craft employees
• Supporting Prevailing Wage/Davis-Bacon administration by reviewing labor classifications and pay requirements
• Reviewing weekly payroll edit listings and control reports for accuracy
• Reconciling payroll and workforce data
• Maintaining equipment job cost information
• Maintaining project payroll documentation and supporting year-end audits
• Managing the Daily inbox and responding to payroll-related requests
• Assisting with project setup and maintenance
• Handling Davis-Bacon/Prevailing Wage project setup
• Entering and tracking Purchase Orders
• Setting up and managing subcontractors and budget change orders
• Supporting accounts receivable and field reporting
• Managing project documentation and billing support
• Supporting labor compliance and general project administrative tasks

Qualifications

• High School diploma or equivalent
• Driver’s License
• 2+ years of payroll, timekeeping, workforce administration, or related administrative experience
• Union and non-union payroll experience
• Prevailing Wage / Davis-Bacon experience
• Exceptional attention to detail with high-volume data entry
• Strong Microsoft Office skills, including Excel
• Strong organizational and time management skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Self-motivated with the ability to work independently
• Ability to build strong working relationships with field personnel and project teams
• High level of accuracy and accountability

Skills

• Microsoft Office (Excel)
• Time management and prioritization
• Data entry and accuracy
• Communication and interpersonal skills
• Attention to detail

Benefits

• Medical, dental, vision, life insurance
• LTD, STD, Paid Time Off (PTO)
• 401K Plan with employer match

Pay

Salary Range: $22 - $28/hr. Pay is commensurate with experience and qualifications.