Construction Office Administrator

Key Responsibilities

• Manage daily office operations, ensuring a clean, organized, and efficient work environment
• Answer and direct phone calls, emails, and general inquiries
• Maintain office supplies, equipment, and vendor relationships
• Cook incoming and outgoing mail, packages, and deliveries
• Provide administrative support to executives, project managers, and estimating team
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare reports, correspondence, and internal communications
• Aid with onboarding new employees and maintaining personnel records
• Assist with project teams with administrative needs (submittals, contracts, compliance documents)
• Track and organize insurance certificates, licenses, and permits
• Cook with accounting for invoices, expense tracking, and basic bookkeeping tasks
• Serve as the primary point of contact between office staff, field teams, subcontractors, and vendors
• Aid with client communication and follow-ups
• Cook with meetings, company events, and internal initiatives
• Support compliance with internal processes and external requirements

Qualifications

• Proven experience as an Office Manager, Administrative Assistant, or Secretary
• Strong organizational and multitasking skills with attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to prioritize tasks and manage time effectively in a fast-paced environment
• Professional demeanor and strong work ethic
• Preferred Experience: Experience in construction, public works, or related industry; Familiarity with project documentation, contracts, and compliance requirements; Basic knowledge of accounting or bookkeeping processes