Construction Manager 2

Salary Grade

Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $76,725 and $97,057, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Job Description

POSITION OBJECTIVE
Working under periodic supervision, the Construction Manager 2 manages moderate to large capital construction projects supporting the goals and objectives of the Construction Department and the mission of the Case Western Reserve University. In collaboration with the director of Construction and appropriate University departments, define and manage the project scope, budget, schedule, and administer the contract documents prepared by design professionals. Projects primarily involve a scope which focuses on electrical, mechanical, HVAC, plumbing, telecommunications, fire prevention, and security systems. Of secondary, but not less significant, are architectural details, finishes, furniture, fixture, and equipment installation.

Essential Functions

• Administer multiple moderate to large construction projects each ranging in size from $25,000 to $50 million. Also to the extent assigned, may assist in the planning and design of such projects. Develop preliminary and final schedules, milestones, and budgets in collaboration with university departments and Director of Construction. Solicit the assistance of appropriate cost estimators or contractors, to determine appropriate budgets for projects. Provide recommendations and assist in the selection of the design professional(s), communicate project scope, design intent and budget, negotiate fees, oversee the design, assure appropriate review of the design by appropriate university departments, assure the development of appropriate bidding documents, and manage the bidding process. Coordinate contract execution with the Director and Office of Business and Finance. Provide constructability review and solutions to questions posed by the design professionals. Maintain project records; monitor the project schedule, budget, and cash flow. If discrepancies arise, determine their legitimacy and whether or not alternative less expensive measures exist, discuss with appropriate design professional on the project, notify director with potential corrective measures. For projects designed by others, review drawings and specifications prepared by architects and engineers to become familiar with the project and to assure compliance with university standards. With a $3.7-billion, 9-million-square-foot physical plant, and a capital and renovation program that presently exceeds $100 million annually, the incumbent will lead numerous projects and initiatives simultaneously. (30%)
• Facilitate pre-bid presentations, walk-throughs, and planning meetings as part of the 2-person CPFM project team with the CWRU Design Manager and in conjunction with customer needs in coordination with the design professionals and all prospective bidders. Answer contractor questions, or seek answers to questions with appropriate individuals, and communicate these answers in writing. Seek competitive pricing and price reasonableness for all services. Receive and evaluate bids in conjunction with the director. Coordinate contract execution with the director and the office of Business and Finance. Communicate status of project award to bidders as appropriate. On occasion, identify, specify, bid, develop and issue purchase orders for all materials, labor and services to be directly purchased by the Construction Department. Coordinate the delivery of these items with the project schedule and the contractor(s) working on the project. Ensure that the project requirements (applicable local, state and federal codes as well as other constraints imposed by funding agencies) are met. Participate in early project document review alongside other related departments prior and during construction as required to ensure compliance with university standards and safety requirements. Responsible for ongoing progress and status reports, both financial and narrative reports for management and Director. Administer the terms and conditions of all design, construction, and other related project contractual agreements. Communicate and coordinate all legal issues with the director and when required the CWRU legal counsel. (30%)
• Oversee the construction process for moderate to large multiple projects to confirm compliance with contract documents, university requirements, and construction schedules, the maintenance of a safe work site. Coordinate activities with adjacent areas and organizations, and to minimize disruptions to university operations. Regularly inspect each construction site on campus (frequency ranges from twice per week to several times a day depending on project's complexity, schedule, amount of coordination for shutdowns and level of problems) to assess contractor's compliance with contract documents, workplace safety, adherence to project schedules, quality of the work, and to understand and resolve problems. Verify the existence of a written and when required site specific contractor safety program. Coordinate with the university's Environmental Health and Safety department and with appropriate outside agencies to coordinate preconstruction surveys or respond when unforeseen hazardous materials are discovered on a construction site. Arrange for and coordinate the investigation and removal of hazardous materials and see that work resumes in a manner. Ensure safety for university employees, students, and visitors. As the university's representative, participate in project job meetings with contractors and design professionals to monitor progress of the work, coordinate resolutions to problems that arise; maintain records of all meetings. Ensure that all problems and significant project events are recorded and that written resolutions are communicated appropriately. Issue written and verbal communication to all appropriate parties (both internal and external) on critical project matters. As changes to the work become necessary including changes in scope, schedule or budget, identify impact and communicate all relevant information to the director, end users, affected parties, Facilities Services and appropriate departments, and members of the design and construction teams. Coordinate utility shutdowns and other construction project disruptions of university services with Facilities Services and appropriate departments. This will require research and communication within the campus community to anticipate user needs and planned disruptions of ongoing operations. Determine which projects require a commissioning agent and when hired communicate and coordinate system testing, follow-up on deficiencies, and corrections. Observe the building system tests or specific tests on component elements. Arrange for the participation of other campus staff as appropriate including facilities and/or facility managers, and end users. Accompany architects, engineers and any review agencies including insurance, local government officials and inspectors during construction site inspections. Work with the project design team and contractor to resolve any issues. Review and approve all Applications for Payment and invoices. Verification of the Application for Payment shall be reviewed in comparison to the contract documents. Ensure cost charged to the university is fair and reasonable. Assure all work billed has been completed. Verify that materials have been delivered to the university and installed as part of the Work. Ensure applications for payment have been reviewed by the design professional in a timely manner. Prepare both financial and narrative reports as required by the director. Verify all lien releases and any other required supporting documents have been received. Manage procurement including project requisitions. Verify receipt of services by professionals and goods procured on behalf of the university and the project. For material purchases verify shipping, receipt and inventory of material and equipment. Facilitate a smooth transition from design, to construction to final occupancy. Acquire from contractors and coordinate the transfer of all closeout documentation (including but not limited to, warranties, shop drawings, submittals, and as-built drawings) to appropriate departments. Verify that the university has received all deliverables identified in the contract. Ensure that during the project and at completion user department(s), including Facilities Services, Environmental Health and Safety, University Technology, and Campus Services departments are familiar with the work so that they may be able to use and maintain the project. Should post-construction problems arise, identify issues, and discuss appropriate corrective measures with the appropriate design professional and contractor(s). Report issues with cost or time implications to the director. (30%)
• Teamwork: Provide mentoring, coaching, and direction setting to enhance services to the campus community and support existing operations and critical facilities. To that end, participate in meetings as required and lead aspects of organizational change with facility managers, planning committees, directors, deans, VPs of the various schools, departments, and programs. Assist Facilities Services and Campus Services departments with projects that are jointly managed. Assist the university and all other departmental groups in other work efforts to support the university mission. (10%)

Nonessential Functions

Perform other duties as assigned. (

Contacts

• Department: Daily contact with the AVP/Director, Assistant Director and Design/Construction Managers.
• University: Daily contact with facilities managers within each college/school, and with the Facilities Services staff. Contact with academic faculty and administrative staff as required by each project.
• External: Daily contact with architects, engineers, third-party construction managers, and consultants. Periodic contact with government officials representing the city and county, including planning boards. Irregular contact with University Circle Inc. and University Circle institutions.
• Students: Irregular contact with students as needed for specific project planning.

Supervisory Responsibility

No direct supervision of staff employees.

Qualifications

• Experience: 5 years of architecture, engineering, design management, or construction management experience required. Experience working in an AAU, R-1 research-intensive university and/or medical facility desired. Experience in working in the construction field desired.
• Education: Bachelor's degree in construction management, architecture, engineering, or a related field preferred.