Construction Contracts Administrator

We are looking for an experienced Construction Contracts Administrator to support project operations in Los Angeles, California.

About the role

This position plays a central role in coordinating contract documentation, financial records, compliance materials, and communication among internal teams and external partners. The ideal candidate brings strong construction administration experience and can manage a high volume of project records with accuracy, organization, and attention to deadlines.

Responsibilities

• Draft, organize, and manage prime agreements, subcontracts, purchase orders, and related contract documents for active construction projects.
• Maintain complete project files by tracking scopes, budgets, schedules, insurance records, and other supporting materials needed for contract compliance.
• Review incoming documentation for accuracy and completeness, and coordinate execution and distribution of finalized agreements and amendments.
• Issue and monitor purchase orders while ensuring vendors and subcontractors provide current W-9s, insurance certificates, licenses, and other required compliance documents.
• Administer change order activity by recording requests, monitoring approval status, updating logs, and aligning documentation with project and accounting records.
• Prepare monthly lender draw submissions by compiling payment applications, invoices, schedules of values, lien waiver materials, and required signatures.
• Track project financial activity, including committed costs, contract values, approved changes, cash flow updates, and expenditure documentation for reporting purposes.
• Monitor preliminary notices, lien releases, and filing deadlines, and help resolve documentation issues tied to liens, bonds, and payment processing.
• Coordinate closeout administration by preparing completion notices, final payment packages, retention documentation, warranties, and archived project records.
• Support bonding, insurance, and business licensing activities by gathering underwriting materials, maintaining status records, assisting with renewals, and securing required regulatory documentation.

Requirements

• 5+ years of experience in construction contract administration, contract management, or a related project support role.
• Demonstrated knowledge of subcontracts, purchase orders, change orders, lien releases, and construction compliance documentation.
• Experience supporting construction accounting processes, including payment applications, cash flow tracking, and financial reporting.
• Strong understanding of contractor and vendor documentation requirements such as licensing, insurance, W-9s, and bond-related materials.
• Ability to manage multiple projects and deadlines while maintaining highly accurate records and tracking logs.
• Familiarity with construction schedules, contract pricing, calls for bids, and subcontractor coordination.
• Effective communication skills with the ability to work across project management, accounting, contractors, lenders, insurers, and regulatory agencies.
• Proficiency in organizing complex documentation and producing clear administrative support for project closeout and regulatory compliance.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.