Construction Contract Administrator
Smith Transport Inc. · Columbia, SC · 1 mo ago
ManagementContract
We need to output HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate like EEO, accommodation, etc. Also remove navigation, cookie, legal, duplicated lines, application instructions. We must preserve all substantive info.
We need to parse the posting.
Let's extract sections:
- About the firm: description of McMillan Pazdan Smith: award-winning architecture, interior design, advisory services firm with eleven studios in southeast, strong client relationships, community partnerships, projects represent work of collaborative group, larger firm of 300 employees with boutique firm atmosphere. Could be "About the role"? Actually "About the role" maybe not present. Could use "About the firm" but headings list only certain allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can only use those headings. So we need to map content to these headings.
"About the role" could contain overview of position: "We are currently seeking a Construction Contract Administrator to join our team in Columbia, SC. As a Construction Contract Administrator you will be responsible for supporting the project teams and providing project process guidance." That's a summary.
Responsibilities: list of duties: many bullet-like sentences. We'll need to put them in
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate like EEO, accommodation, etc. Also remove navigation, cookie, legal, duplicated lines, application instructions. We must preserve all substantive info.
We need to parse the posting.
Let's extract sections:
- About the firm: description of McMillan Pazdan Smith: award-winning architecture, interior design, advisory services firm with eleven studios in southeast, strong client relationships, community partnerships, projects represent work of collaborative group, larger firm of 300 employees with boutique firm atmosphere. Could be "About the role"? Actually "About the role" maybe not present. Could use "About the firm" but headings list only certain allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can only use those headings. So we need to map content to these headings.
"About the role" could contain overview of position: "We are currently seeking a Construction Contract Administrator to join our team in Columbia, SC. As a Construction Contract Administrator you will be responsible for supporting the project teams and providing project process guidance." That's a summary.
Responsibilities: list of duties: many bullet-like sentences. We'll need to put them in - .
Requirements: maybe "Required Qualifications" section. That's a list.
Qualifications: maybe "Preferred Qualifications". Could be separate but we have both Requirements and Qualifications headings allowed. We could put Required Qualifications under Requirements, Preferred Qualifications under Qualifications.
Skills: maybe list of skills like proficiency with Microsoft Office, ability to read plans, etc. Could be part of Requirements but we could separate.
Benefits, Pay, Schedule: not present in posting. So we should not include those sections.
We must not create sections with filler like "not specified". So omit Benefits, Pay, Schedule.
We need to ensure we include all substantive info: firm description, role overview, responsibilities, required qualifications, preferred qualifications, physical demands, workplace environment. Also maybe mention location Columbia, SC.
We need to decide where to put physical demands and workplace environment. Could be under Responsibilities? Not exactly. Could be under Requirements? Not exactly. Could be under Skills? Not exactly. There's no specific heading for those, but we could include them under Responsibilities as part of duties? But they are not duties. Could create a section like "Working Conditions" but not allowed headings. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples but we should use those headings only? It says "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely they expect we use those headings only. So we must map all content into those categories. Physical demands and workplace environment could go under Responsibilities? Not ideal but maybe under Responsibilities as part of job demands. Or under Skills? Not.
Better: we could create a section "Requirements" that includes both required qualifications and physical demands and workplace environment as part of requirements (since they are job requirements). That seems plausible.
Skills could include proficiency with software, communication, organizational, etc.
Let's structure:
About the role
McMillan Pazdan Smith is an award-winning architecture, interior design, and advisory services firm with eleven studios located in the southeast. We pride ourselves on strong client relationships and community partnerships. Our projects represent the work of a collaborative group of dedicated design professionals driven by a solitary goal: to deliver a functional solution that inspire collaboration, function, imagination, constructability, and attributes of a well-constructed environmental design. A larger firm of 300 employees with a boutique firm atmosphere. We are currently seeking a Construction Contract Administrator to join our team in Columbia, SC. As a Construction Contract Administrator you will be responsible for supporting the project teams and providing project process guidance.
Responsibilities
- Assist team with construction administration activities on projects.
- Ability to read, interpret, and understand plans, specifications, and other contract documents.
- Ability to read and understand terms and conditions of owner - architectural agreement and owner – General Contractor (GC).
- Construction Manager (CM) contract requirements and deliverables.
- Communicate with project architects, other CA’s, and consultants as required to resolve project issues in a timely and well‑organized manner.
- Perform quality control throughout project life cycle.
- Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics.
- Participate in CA and designated design studio periodic meetings as well as project team meetings.
- Pre‑Construction / Design: Perform field verification of existing project conditions alone or with architects and other CAs as needed.
- Assist team with pre‑construction specification and drawing quality control and constructability reviews leading up to “for construction documents” issues.
- Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns.
- Participate in project hand‑off from design to CA with Project Manager (PM) and Project Architect (PA).
- Review project schedule, design intent, special features, and budget along with client expectations.
- Construction Administration: Assist team in maintaining MPS record set documents, including filing, organization, updating with revisions and request for information (RFI) responses, etc.
- Monitor project for construction document and reoccurring client standards compliance.
- Assist team with issuance of document revisions prepared by designers.
- Issue revisions to project team, file, and record in record documents.
- Process shop drawings and submittals promptly to ensure adequate time for review.
- Travel as required to project sites for site visits and project meetings.
- Prepare field observation reports, including photographs, to document each site visit. Document all conversations and instructions for distribution as applicable. (Reviewed by PM, PA, or CA I prior to issue.)
- Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA. Record accurate meeting minutes for review and distribution by PM, PA, and CA I.
- Assist team to promptly close action items generated during OAC meetings.
- Serve as liaison between owner(s) and contractor(s).
- Assist with generation and issuance of punch‑lists.
- Receive, review, and distribute third party and special inspections test reports. Record deficiencies in log for tracking of correction.
- Financial: Review change order requests promptly and provide recommendations to PM, PA, or CA I for processing to owner / client. Forward and track engineering scope change order requests to consultants.
- Review payment applications. (PM, PA, or CA I to certify)
- Closeout: Review closeout documents as directed and provide comments to PM, PA, or CA I for response to contract with required corrections or needed additional information. Includes as‑builts, Operations and Maintenance manuals (O&Ms), warranties, attic stock transmittals, financial, and lien release.
- Facilitate GC financial closeout is completed in a timely manner, but only after all other closeout activities have been completed.
- Participate in project team post construction closeout, including lessons learned discussion.
- Perform post‑construction services and investigations as needed.
Requirements
- Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field.
- 3‑5 years combined experience in construction administration and/or architecture.
- Previous experience in an architecture, engineering, or construction industry firm.
- Proficiency with Microsoft Office Suite.
- Ability to read and understand plan documents.
- Understanding of building technology fundamentals.
- Excellent time management skills.
- Ability to effectively and confidently prioritize and execute tasks with many competing priorities.
- Ability to absorb new ideas and concepts quickly.
- Clear verbal and written communication skills.
- Strong attention to detail.
- Exceptional organizational and follow‑through skills.
- Self‑motivated and ability to work independently.
- Ability to work collaboratively as part of a team.
- Demonstrated cultural awareness and sensitivity.
- Physical demands: Occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. Occasionally lift and/or carry up to 25 pounds. Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- Work environment: May occasionally be exposed to hazardous working conditions in conjunction with construction site visits; noise level in construction zone may be loud. In office work environment, not exposed to hazardous conditions; noise level usually moderate.
Qualifications
- Experience with Bluebeam PDF Revu.
- Experience with Newforma Project Center.
- Experience with Plangrid document management system.
We might also include Skills section but we already covered many skills in Requirements. Could create Skills for soft skills like communication, organizational, etc. But we already have them in Requirements. To avoid duplication, maybe we move some to Skills. However we must preserve all info; duplication is okay? It says preserve ALL substantive information; do NOT invent or summarize away detail. Duplication is not prohibited but could be considered redundant. Better to avoid duplication. We could keep Requirements as qualifications (education, experience) and Skills as abilities. Let's split:
Requirements: education, experience, previous experience.
Skills: proficiency with MS Office, ability to read plans, understanding building tech, time management, prioritization, absorbing ideas, communication, attention to detail, organizational, self-motivated, teamwork, cultural awareness.
Physical demands and work environment could be under Requirements or maybe a separate section but not allowed. Could put under Requirements as well.
Qualifications: preferred software experience.
Let's restructure:
About the role
(as before)
Responsibilities
(list of duties)
Requirements
- Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field.
- 3‑5 years combined experience in construction administration and/or architecture.
- Previous experience in an architecture, engineering, or construction industry firm.
Skills
- Proficiency with Microsoft Office Suite.
- Ability to read and understand plan documents.
- Understanding of building technology fundamentals.
- Excellent time management skills.
- Ability to effectively and confidently prioritize and execute tasks with many competing priorities.
- Ability to absorb new ideas and concepts quickly.
- Clear verbal and written communication skills.
- Strong attention to detail.
- Exceptional organizational and follow‑through skills.
- Self‑motivated and ability to work independently.
- Ability to work collaboratively as part of a team.
- Demonstrated cultural awareness and sensitivity.
- Physical demands: Occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance,
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples but we should use those headings only? It says "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely they expect we use those headings only. So we must map all content into those categories. Physical demands and workplace environment could go under Responsibilities? Not ideal but maybe under Responsibilities as part of job demands. Or under Skills? Not.
Better: we could create a section "Requirements" that includes both required qualifications and physical demands and workplace environment as part of requirements (since they are job requirements). That seems plausible.
Skills could include proficiency with software, communication, organizational, etc.
Let's structure:
About the role
About the role
McMillan Pazdan Smith is an award-winning architecture, interior design, and advisory services firm with eleven studios located in the southeast. We pride ourselves on strong client relationships and community partnerships. Our projects represent the work of a collaborative group of dedicated design professionals driven by a solitary goal: to deliver a functional solution that inspire collaboration, function, imagination, constructability, and attributes of a well-constructed environmental design. A larger firm of 300 employees with a boutique firm atmosphere. We are currently seeking a Construction Contract Administrator to join our team in Columbia, SC. As a Construction Contract Administrator you will be responsible for supporting the project teams and providing project process guidance.
Responsibilities
- Assist team with construction administration activities on projects.
- Ability to read, interpret, and understand plans, specifications, and other contract documents.
- Ability to read and understand terms and conditions of owner - architectural agreement and owner – General Contractor (GC).
- Construction Manager (CM) contract requirements and deliverables.
- Communicate with project architects, other CA’s, and consultants as required to resolve project issues in a timely and well‑organized manner.
- Perform quality control throughout project life cycle.
- Participate in mandatory monthly CA meetings on topics including technology, best practices, lessons learned, and other relevant topics.
- Participate in CA and designated design studio periodic meetings as well as project team meetings.
- Pre‑Construction / Design: Perform field verification of existing project conditions alone or with architects and other CAs as needed.
- Assist team with pre‑construction specification and drawing quality control and constructability reviews leading up to “for construction documents” issues.
- Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns.
- Participate in project hand‑off from design to CA with Project Manager (PM) and Project Architect (PA).
- Review project schedule, design intent, special features, and budget along with client expectations.
- Construction Administration: Assist team in maintaining MPS record set documents, including filing, organization, updating with revisions and request for information (RFI) responses, etc.
- Monitor project for construction document and reoccurring client standards compliance.
- Assist team with issuance of document revisions prepared by designers.
- Issue revisions to project team, file, and record in record documents.
- Process shop drawings and submittals promptly to ensure adequate time for review.
- Travel as required to project sites for site visits and project meetings.
- Prepare field observation reports, including photographs, to document each site visit. Document all conversations and instructions for distribution as applicable. (Reviewed by PM, PA, or CA I prior to issue.)
- Attend Owner/Architect/Construction (OAC) meetings with PM, PA, and CA. Record accurate meeting minutes for review and distribution by PM, PA, and CA I.
- Assist team to promptly close action items generated during OAC meetings.
- Serve as liaison between owner(s) and contractor(s).
- Assist with generation and issuance of punch‑lists.
- Receive, review, and distribute third party and special inspections test reports. Record deficiencies in log for tracking of correction.
- Financial: Review change order requests promptly and provide recommendations to PM, PA, or CA I for processing to owner / client. Forward and track engineering scope change order requests to consultants.
- Review payment applications. (PM, PA, or CA I to certify)
- Closeout: Review closeout documents as directed and provide comments to PM, PA, or CA I for response to contract with required corrections or needed additional information. Includes as‑builts, Operations and Maintenance manuals (O&Ms), warranties, attic stock transmittals, financial, and lien release.
- Facilitate GC financial closeout is completed in a timely manner, but only after all other closeout activities have been completed.
- Participate in project team post construction closeout, including lessons learned discussion.
- Perform post‑construction services and investigations as needed.
Requirements
- Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field.
- 3‑5 years combined experience in construction administration and/or architecture.
- Previous experience in an architecture, engineering, or construction industry firm.
- Proficiency with Microsoft Office Suite.
- Ability to read and understand plan documents.
- Understanding of building technology fundamentals.
- Excellent time management skills.
- Ability to effectively and confidently prioritize and execute tasks with many competing priorities.
- Ability to absorb new ideas and concepts quickly.
- Clear verbal and written communication skills.
- Strong attention to detail.
- Exceptional organizational and follow‑through skills.
- Self‑motivated and ability to work independently.
- Ability to work collaboratively as part of a team.
- Demonstrated cultural awareness and sensitivity.
- Physical demands: Occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. Occasionally lift and/or carry up to 25 pounds. Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- Work environment: May occasionally be exposed to hazardous working conditions in conjunction with construction site visits; noise level in construction zone may be loud. In office work environment, not exposed to hazardous conditions; noise level usually moderate.
Qualifications
- Experience with Bluebeam PDF Revu.
- Experience with Newforma Project Center.
- Experience with Plangrid document management system.
About the role
(as before)Responsibilities
(list of duties)Requirements
- Bachelor’s / associate degree in construction science and/or management, architecture, engineering, or related field.
- 3‑5 years combined experience in construction administration and/or architecture.
- Previous experience in an architecture, engineering, or construction industry firm.
Skills
- Proficiency with Microsoft Office Suite.
- Ability to read and understand plan documents.
- Understanding of building technology fundamentals.
- Excellent time management skills.
- Ability to effectively and confidently prioritize and execute tasks with many competing priorities.
- Ability to absorb new ideas and concepts quickly.
- Clear verbal and written communication skills.
- Strong attention to detail.
- Exceptional organizational and follow‑through skills.
- Self‑motivated and ability to work independently.
- Ability to work collaboratively as part of a team.
- Demonstrated cultural awareness and sensitivity.
- Physical demands: Occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance,