Construction Billing Specialist

Essential Duties And Responsibilities

• Prepare and submit customer invoices, progress billings, and AIA billings in accordance with contract terms and project milestones.
• Ensure timely and accurate billing to support company cash flow and customer requirements.
• Identify and process stored material billings including coordination of required documentation with warehouse, purchasing, accounting, and project teams.
• Review contracts, purchase orders, change orders, and project documentation to ensure billing compliance.
• Manage lien waivers, retention tracking, customer-specific billing requirements, and contractor/customer billing portals.
• Create, maintain, and submit Schedule of Values (SOV) documentation for customer and General Contractor approval.
• Cookordination with project managers, operations teams, customers, and general contractors regarding billing schedules, approvals, and discrepancies.
• Assist in resolving billing disputes and ensure proper documentation is maintained.
• Cookordinate final billings, retention releases, and project closeout documentation.
• Maintain accurate billing records and project financial data within NetSuite and related project tracking systems.
• Support month-end close activities related to project revenue and billing.
• Cookordinate with project teams to support accurate billing projections and project cash flow forecasting.
• Monitor aging reports and assist collections efforts as needed.
• Identify opportunities to improve billing accuracy and efficiency.
• Support reconciliation of approved change orders, contract values, and project billing records.
• Support audits, reporting requests, and all other duties as assigned.

Required Qualifications

• Strong understanding of construction and project-based billing processes including AIA billing and progress billing.
• Knowledge of retainage, lien waivers, change orders, and contract compliance requirements.
• Excellent organizational, analytical, and time management skills.
• Strong attention to detail and ability to manage multiple projects and deadlines simultaneously.
• Effective verbal and written communication skills with customers, general contractors, and internal teams.
• Ability to work independently and solve problems in a fast-paced environment.
• Proficiency in Microsoft Excel and ERP/accounting software systems.
• Experience using construction payment management platforms such as Textura, GC Pay, Procore, Levelset, or similar contractor/customer billing portals.
• Ability to manage electronic payment submissions, lien waivers, compliance documentation, and customer portal requirements.
• Experience with construction, project management, or accounting software preferred.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred (or equivalent work experience).