Construction Billing Assistant

Position Summary

IEW Construction Group is seeking a detail-oriented and organized Billing Assistant to support the Accounting and Project Management teams in the preparation, processing, and tracking of project billings. The Billing Assistant will play a key role in ensuring timely and accurate invoicing for construction projects while maintaining compliance with contract requirements, certified payroll reporting, and client billing procedures.

Essential Duties and Responsibilities

• Project Billing Support:
  • Aid in the preparation and processing of monthly progress billings for construction projects.
  • Compile supporting documentation required for invoices, including schedules of values, certified payroll reports, force account documentation, and subcontractor information.
  • Review project documentation to ensure billing accuracy and contract compliance.
  • Maintain billing logs and track invoice submission dates, approvals, and payment status.
  • Aid in the preparation and submission of electronic invoices through owner and agency portals.
• Accounts Receivable Support:
  • Monitor outstanding invoices and assist with collections activities as directed.
  • Communicate with Project Managers regarding invoice status and payment issues.
  • Aid in customer account reconciliations.
  • Maintain accurate records of billing and payment activity.
• Project Administration:
  • Organize and maintain project files and billing documentation.
  • Aid in change order tracking and documentation.
  • Verify purchase orders, subcontractor information, and contract documents as needed.
  • Cook up coordination with Project Managers to obtain information necessary for billing and project reporting.
• Reporting and Compliance:
  • Aid in certified payroll reporting and prevailing wage documentation.
  • Support monthly and year-end reporting requirements.
  • Ensure compliance with company policies, contract requirements, and governmental regulations.
  • Prepare reports and spreadsheets as requested by management.
• Administrative Support:
  • Assist with data entry, document management, and filing.
  • Perform other duties and special projects as assigned.

Qualifications

• Education & Experience: 1-3 years of construction administrative accounting, or construction billing experience preferred. Experience in the construction industry is highly desirable.
• Knowledge, Skills & Abilities: Strong attention to detail and organizational skills; proficiency in Microsoft Office, particularly Excel; ability to manage multiple tasks and meet deadlines in a fast-paced environment; strong written and verbal communication skills; ability to maintain confidentiality and handle sensitive information professionally; knowledge of construction contracts, progress billings, certified payroll, and prevailing wage requirements is a plus; experience with Viewpoint Vista, or similar construction accounting software preferred.

Work Environment

Office-based environment with occasional interaction with field personnel. No remote work. Regular business hours Monday - Friday.

Reporting Structure

Reports to: Billing Manager

Success Factors

Successful candidates will demonstrate:

• Accuracy and attention to detail.
• Strong communication skills.
• Ability to prioritize and manage multiple deadlines.
• Commitment to teamwork and continuous improvement.
• A proactive approach to problem-solving and process improvement.

IEW Construction Group, Inc. is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any kind in accordance with applicable federal, state, and local laws.

All offers of employment at IEW Construction Group are contingent upon clear results of a thorough background check and drug screening. These screenings are conducted to ensure a safe and compliant workplace for all employees. Candidates who fail to meet these requirements may not be eligible for employment.