Construction Administrator (Remote/Hybrid)

Job Summary

Rental Purchase Order Duties

• Monitor Rental Inbox for new requests
• Daily Rental Purchase Order issuance
• Data entry to itemize all rental invoices for the construction division
• Upkeep and distribution of rental tracker
• Timely monitoring and closeout of all open rental purchase orders
• Confirming rental call-offs
• Sourcing additional rental companies as needed

Service Dispatch Duties

• Review Monitor widget for service calls sent to construction
• Email Project Manager to advise if service calls for active contracts are construction or service responsibility
• Timely monitoring and resolution of all dispatches in widget

ADP Wisley Travel Card Funding

• Fund Wisley cards daily, add to job costs
• Maintain a spreadsheet of all funding
• Audit funding weekly

Back up to Subcontractor Documentation

• Issuing/Tracking AIA Master Subcontract Agreements
• Processing/issuing project specific AIA Work Orders and Change Orders
• Requesting and Maintaining waiver requests and check releases

Permit Processing

• Contact the jurisdiction via portal, email or phone call
• Schedule inspection
• Loading current trade licenses into portals
• Filing permit documentation

Payment Processing

• Perform other related duties as required and assigned

Qualifications

• Very strong attention to detail
• Mature judgment and strong organizational skills
• Use of analytical abilities to problem solve and anticipate departmental requirements

Education/Experience

• High School Diploma/GED
• At least one year of office experience

Physical Requirements

• Regularly required to sit
• Occasionally required to stand
• Occasionally lift and/or move up to 15 pounds
• Noise level is usually quiet

Benefits

In alignment with Climate Pros’ values and applicable laws, we are committed to promoting pay transparency and equity. Compensation within the stated range will vary based on the candidate’s job-related knowledge, skills, and experience. Final offers will be tailored to the individual’s qualifications and potential contribution.