Construction Administrator / Executive Assistant

Key Responsibilities

• Cook up with vendors, contractors, and site teams on scheduling, access, and logistics
• Track and manage open construction tasks and work items in Jira
• Book and follow up with service vendors (cleaning, inspections, deliveries)
• Maintain an eagle eye on site progress and flag blockers or scheduling conflicts proactively
• Assist with permit tracking, punch lists, and closeout documentation
• Conduct or coordinate periodic site visits at Maine-based locations

Qualifications

• Experience in construction administration, project coordination, or a related field
• Strong organizational skills with high attention to detail
• Comfortable working independently and managing competing priorities
• Proficient with project management tools (Jira or similar) and Google Workspace
• Clear, professional written and verbal communication

Personal Attributes

• Detail-oriented and proactive, closing the loop without being asked
• Comfortable with ambiguity and shifting priorities
• Collaborative, with strong judgment about when to escalate
• Takes ownership and pride in keeping things organized and moving