Construction Executive Assistant

Construction Executive Assistant

Pay Range: $60,000 – $85,000 per year + performance bonuses

About the role

All Boro Inc. is seeking a highly organized and no-nonsense Construction Executive Assistant to oversee and optimize daily administrative operations at our Amityville, NY headquarters. As the backbone of our internal office systems, you’ll ensure smooth communication, efficient record-keeping, and support for our growing field and executive teams.

Responsibilities

• Oversee day-to-day administrative and office functions, ensuring smooth internal operations.
• Supervise and support administrative staff, including assigning tasks, managing schedules, and monitoring performance.
• Maintain accurate records, filing systems, documentation, and correspondence.
• Cook up internal communications, office supplies, vendor services, and meeting logistics.
• Enforce company policies and procedures in an administrative context.
• Aid with onboarding, employee documentation, and HR support as needed.
• Liaise between departments to support field and executive teams with timely information and task management.
• Provide reports and updates to executive leadership on office-related matters.
• Handle sensitive information with discretion and professionalism.

Qualifications

• 5+ years of experience in office or administrative management, preferably in construction or related industries.
• Strong leadership and organizational skills with a commitment to operational excellence.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Excellent written and verbal communication skills.
• Prioritizing responsibilities, and multitasking under pressure.
• Self-motivated with a “get-it-done” attitude and high attention to detail.