Construction Administrator

Job Summary

Are you highly organized, detail-oriented, and passionate about supporting impactful construction and renovation projects? We're looking for a Construction Administrator to join our dynamic team of Project Managers. In this role, you'll play a vital part in budget tracking, vendor coordination, invoice management, and project reporting.

What You Will Do

• Support Construction Projects: Track and update project details using property management software and Excel.
• Manage Budgets & POs: Create and revise project budgets, issue purchase orders, and ensure proper project closeout documentation.
• Vendor Coordination: Communicate with vendors and subcontractors to ensure timely invoice submissions and project support.
• Reporting & Audits: Generate monthly, quarterly, and annual reports, manage accruals, and assist with compliance documentation.
• Team Collaboration: Work closely with Project Managers to keep projects running smoothly, from initiation to completion.

What You Will Need

• High school diploma or equivalent (Associate's or Bachelor's degree preferred)
• Minimum of 1 year of experience in financial reporting, accounting, or construction project administration
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Experience with Yardi, ServiceNow, and SightPlan a plus

What The Job Requires

• Work is primarily conducted in an office setting. Requires sitting at a desk or workstation for extended periods.
• Involves the use of standard office equipment such as computers, phones, and printers.
• The position includes in-person work requirements consistent with the hybrid policy located at Essex's corporate office in San Mateo. The hybrid policy is subject to change at Essex's sole discretion.
• Requires the ability to sit or stand for extended periods. Minimal physical effort in the day-to-day tasks.
• This role does not require any travel; work is primarily conducted at the office.

What You Will Bring To The Table

• Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisors.
• Ability to understand and carry out general instructions in standard situations.
• Ability to solve problems in standard situations. Requires basic analytical skills.
• Decisions made with a general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may have a short-term impact on co-workers and supervisors.

Benefits

• Medical, dental, and vision insurance
• Paid parental leave
• 401k employer match
• Excellence rewards
• Wellness programs
• 12 paid holidays and 15 PTO days
• Housing discount of 20% (for most positions)

Pay

New hires generally start between $31.73 - $37.50 per hour. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs. This role is also eligible to participate in Essex's discretionary Annual Bonus program that is commensurate with the level of the position.