Construction Administration

Job Overview

About the role

PBC Hotel Construction Group is seeking a Construction Administration Coordinator to provide vital administrative support to project managers and superintendents. The ideal candidate will work on prestigious, custom-built homes and hotel projects while ensuring organizational excellence across multiple active job sites.

Responsibilities

• Execute the preparation and tracking of critical project documentation, including subcontracts, change orders, and meeting minutes.
• Cookordinate complex project schedules and onsite visits to ensure all deliverables meet strict construction timelines.
• Administer financial document control by tracking lien waivers, insurance certificates, and subcontractor pay applications.
• Maintain comprehensive digital and hard-copy project files to ensure seamless project closeout and warranty processing.
• Communicate daily with vendors, inspectors, and internal leadership to resolve logistical bottlenecks and maintain project flow.
• Organize mandatory permits and compliance records to ensure every job site adheres to regulatory and safety requirements.

Requirements

• Minimum of 2 years of professional administrative experience.
• Proven proficiency in Microsoft Office Suite, specifically Word, Excel, and Outlook.
• Demonstrated ability to manage multiple priorities and high-volume documentation in a fast-paced environment.
• Strong written and verbal communication skills necessary for professional correspondence and team dynamics.

Qualifications

• Previous experience working within construction, engineering, or architecture environments.
• Familiarity with industry-specific software such as Procore, Buildertrend, or Viewpoint.
• Basic understanding of construction terminology, processes, and specialized documentation.
• Associate’s or Bachelor’s degree in Business Administration or Construction Management.
• Real estate experience is a plus.

Benefits

• Performance-based completion bonus potential.
• Accrued Paid Time Off (PTO) with 2 weeks guaranteed after one year of service.
• Company vehicle provided or a flexible vehicle and gas allowance option.
• Clear career growth opportunities within a collaborative, family-like team culture.
• Exclusive opportunity to support the development of prestigious, high-end properties.

Pay

$45,000 - $60,000

Schedule

Full Time