Construction Administration

About the role

PBC Hotel Construction Group seeks a Construction Administration professional to coordinate high‑end luxury residential and hotel builds in Delray Beach, FL. This full‑time position provides administrative support to project managers and superintendents, overseeing documentation, scheduling, financial controls, file maintenance, vendor communication, and permit compliance on prestigious custom homes and hotel projects.

Responsibilities

• Prepare and track critical project documentation, including subcontracts, change orders, and meeting minutes.
• Coordinate complex project schedules and onsite visits to ensure deliverables meet strict construction timelines.
• Administer financial document control by tracking lien waivers, insurance certificates, and subcontractor pay applications.
• Maintain comprehensive digital and hard‑copy project files for seamless project closeout and warranty processing.
• Communicate daily with vendors, inspectors, and internal leadership to resolve logistical bottlenecks and maintain project flow.
• Organize mandatory permits and compliance records to ensure each job site adheres to regulatory and safety requirements.

Requirements

• Minimum of 2 years of professional administrative experience.
• Proven proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple priorities and high‑volume documentation in a fast‑paced environment.
• Strong written and verbal communication skills for professional correspondence and team dynamics.

Qualifications

• Previous experience in construction, engineering, or architecture environments (preferred).
• Familiarity with industry‑specific software such as Procore, Buildertrend, or Viewpoint (preferred).
• Basic understanding of construction terminology, processes, and specialized documentation (preferred).
• Associate’s or Bachelor’s degree in Business Administration or Construction Management (preferred).
• Real estate experience is a plus.

Pay

Salary range: $45,000 – $60,000 per year, with potential performance‑based completion bonus. Company provides a vehicle or a flexible vehicle and gas allowance.

Benefits

• Accrued Paid Time Off (PTO) – 2 weeks guaranteed after one year of service.
• Clear career growth opportunities within a collaborative, family‑like team culture.
• Exclusive opportunity to support the development of prestigious, high‑end properties.

Schedule

Full‑time position.