Confidential Legal and Executive Assistant to the Chief Campus Counsel and Office of General Counsel

The SUNY Office of General Counsel at the University at Buffalo seeks an experienced, highly organized, and resourceful professional to serve as Confidential Executive Assistant to the Chief Campus Counsel. The position provides high-level executive, administrative, and operational support to the Chief Campus Counsel and Office of General Counsel, requiring exceptional judgment, discretion, organization, and communication skills. Key Responsibilities Executive & Administrative Support Manage the Chief Campus Counsel’s complex calendar, meetings, correspondence, travel, and related logistics.Coordinate meetings with University leadership, attorneys, paralegals, campus offices, and external parties.Prepare correspondence, agendas, briefing materials, reports, and presentations.Monitor deadlines, track follow-up items, and coordinate the timely flow of information.Oversee office operations, purchasing, financial transactions, travel, reimbursements, equipment, and professional registrations. Legal & Contract Support Provide administrative and logistical support for legal matters, including subpoenas, records requests, FERPA inquiries, litigation holds, and opening, closing and maintaining legal files.Assist with legal research, filing, document preparation, document destruction, exhibits, and maintenance of legal tracking systems, including LegalFiles.Maintain records related to agreements, renewals, certificates of insurance, and other legal documentation.Communicate with University departments, external organizations, governmental agencies, and legal professionals to facilitate timely completion of legal matters and agreements. Office & Team Coordination Support the day-to-day operations and workflow of the Office of General Counsel.Supervise and provide guidance to student assistants and temporary staff, as assigned.Assist with special projects and periods of increased workload.Develop and maintain effective relationships with University offices, SUNY offices, senior administrators, external counsel, governmental agencies, hospitals, accreditation bodies, and other external organizations. Core Competencies The position requires a high level of discretion, diplomacy, organization, initiative, attention to detail, and sound judgment. The incumbent must be able to manage competing priorities, anticipate the needs of senior leadership, handle confidential legal matters appropriately, and communicate effectively with attorneys, University leadership, SUNY leadership faculty, staff, students, governmental agencies, and external legal professionals. Learn More Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.Being a part of the University at Buffalo community. The University at Buffalo is an equal opportunity employer (EOE) and welcomes all to apply including veterans and individuals with a disability.