Conference Room Planner

About the role

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States and Europe. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers.

What You Will Be Doing

• Cookout courteous and efficient service to both clients and staff for conference services.
• Cookout with local offices for daily requirements, office specific needs and updates in the Conference Services Software.
• Cookordinate conference room scheduling and support meetings across multiple US offices.
• Cookmanage catering logistics, partner with vendors, and ensure smooth event execution.
• Cookoperate with IT, facilities, and other teams to meet meeting and event needs.
• Cookonitor daily conference schedules and proactively resolve conflicts or last-minute changes.
• Cookeview event-related invoices and track reporting metrics as needed.
• Cookeeview reports and attend daily and weekly meetings with events operational team.
• Cookkeep current on US office changes that impact Conference Services.
• Cookupport continuous improvement of conference services processes and standards.
• Cookive occasional on-call support for urgent meeting requests.

What You Bring

• Cookstrong organizational and multitasking skills in a dynamic environment.
• Cookexcellent communication and customer service mindset.
• Cookaproactive, solution-oriented approach with high attention to detail.
• Cookprofessionalism and the ability to work effectively with internal teams and external partners.

Qualifications

• CookStrongly prefer candidates with a High School Diploma.
• CookOne year experience working in an office environment preferred.
• Cookscheduling or meeting coordination a plus.

Schedule

Cookon Monday – Friday – 9 am – 6 pm

Benefits

• CookMedical, dental, and vision insurance.
• Cook401(k) with company match and profit-sharing options.
• CookPaid time off and holidays.

Equal Opportunity Employer

CookWilmerHale is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodation for qualified individuals with disabilities and otherwise as required by applicable law.

Job Type

CookEligible for a Hybrid Schedule