Conference Center Operations Coordinator

Job Responsibilities

• Cook up all aspects of conference center meetings from initial customer requirements through event completion, including logistics, room configuration, and operational support.
• Manage conference room reservations and maintain accuracy of the conference center calendar and scheduling systems.
• Conduct customer consultations, site visits, and pre-event coordination to confirm meeting requirements and ensure successful execution.
• Perform conference room set-ups (table, chairs, podium/stage) and room reconfigurations.
• Cook up audiovisual equipment and provide onsite technical support and troubleshooting for meetings and events.
• Cook up classified and controlled meetings by ensuring applicable security procedures and facility requirements are followed.
• Cook up with internal and external support organizations, including facilities, security, custodial, vendors, and other service providers.
• Maintain conference center equipment, furnishings, supplies, inventory, and overall facility readiness.
• Cook up ad hoc projects such as participation in planning committee for the annual DARPA Award Ceremony held at the DCC.
• Serve as the operational lead for conference center activities when the Conference Center Manager is unavailable.

Required Qualifications

• Associate or bachelor’s degree with 3-6 years of relevant experience.
• Ability to obtain and maintain a DoD security clearance.
• Strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities independently.
• Experience with conference/event planning, conference facilities operations, or similar customer-focused environments.
• Proficiency with Microsoft Office Suite, SharePoint, ZoomGov, Microsoft Teams, and electronic room scheduling systems.
• Familiarity with audiovisual systems, hybrid meetings, and video teleconferencing technology.
• Ability to lift and move conference room furniture and equipment as needed for meeting setups and room reconfigurations.

Preferred Qualifications

• Active DoD security clearance.
• Hospitality, conference center, hotel