Compliance Specialist - Wine & Spirits

About the role

Join an Industry Leader in the Alc/Bev Space!

Responsibilities

• Licensing, Registrations & Regulatory Compliance:
  • Manage federal and state wholesale licensing processes, including renewals, amendments, ownership updates, and related regulatory filings.
  • Prepare, submit, track, and maintain all applicable state and federal permits, licenses, brand registrations, and renewals.
  • Prepare and submit TTB COLAs and maintain tracking for pending and approved submissions.
  • Conduct label review and approval support to ensure compliance with applicable federal and state requirements.
  • Cook up NABCA CSC setup and maintenance where applicable.
  • Communicate and follow up with regulatory agencies regarding deficiencies, approvals, and compliance matters.
  • Maintain accurate compliance records, supporting documentation, and workflow tracking across all assigned markets and brands.
• Reporting, Systems & Workflow Management:
  • Manage monthly and periodic state reporting and filing administration.
  • Maintain ShipCompliant records and related compliance systems accurately and timely.
  • Utilize Monday.com (or current company PM systems) for project tracking, prioritization, and workflow management.
  • Develop and maintain SOPs and recurring compliance process documentation.
  • Support departmental process improvement and operational efficiency initiatives.
• Operational Ownership & Cross-Functional Collaboration:
  • Demonstrate strong prioritization, responsiveness, accountability, and follow-through across multiple concurrent projects and deadlines.
  • Provide notary support for internal business documentation and compliance-related matters as needed.
  • Proactively communicate status updates, blockers, delays, risks, and outstanding items.
  • Research and resolve routine compliance matters independently before escalating.
  • Collaborate cross-functionally with Sales, Operations, Logistics, Finance, Marketing, and external regulatory agencies as needed.
  • Demonstrate sound judgment, critical thinking, and consistent operational execution.

Qualifications

• Minimum 3-5+ years of alcohol beverage compliance experience strongly preferred.
• Strong working knowledge of wine and spirits regulatory compliance requirements.
• Experience with state licensing, registrations, TTB COLAs, ShipCompliant, and regulatory reporting.
• Ability to obtain and maintain a New York Notary Public commission within 90 days of hire is required based on operational business needs.
• Proven ability to independently manage multiple priorities and deadlines in a fast-paced operational environment.
• Demonstrated ability to accurately interpret requests and execute with minimal oversight.
• Strong organizational, analytical, and critical thinking skills.
• Excellent written and verbal communication skills.
• Strong attention to detail, accountability, and follow-through.
• Experience utilizing workflow/project management systems preferred (Monday.com or similar).
• Proficiency in Microsoft Office Suite and compliance management systems.

What's On Offer

• 401K with 4% employer match - goes live on the 1st of the month following 90 days of employment.
• Yearly increase on employer match of 1% & max out employer match of 10%.
• Health + Dental + Vision plans go live on the 1st of the month following 30 days of employment.
• HSA + FSA Options.
• 100% Employer Sponsored STD + LTD.
• Pet Insurance, Supplemental Life Insurance, Critical Illness Insurance, Identity Protection Insurance, Legal Plan, etc.
• EAP via Gaurdian 2 Weeks PTO + 11 Company Holiday's.
• Hybrid Working Capacity.
• Target Salary: $65-80K.

Contact

Contact: Brooke Gautier
Quote job ref: JN-072026-7053283