Compliance and Monitoring Manager

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met.

About the role

The Manager, Compliance and Monitoring supports the oversight and coordination of Texas State Technical College’s post-award grant and contract portfolio across multiple funding streams and campus locations. This position provides advanced expertise in grant compliance, reporting, monitoring, and operational execution while serving as a key liaison between Sponsored Programs leadership, grant staff, principal investigators, grant accounting, and state and federal funding agencies. The role leads complex post-award compliance activities, supports the implementation of policies, procedures, and standardized workflows, and promotes consistent application of grant management requirements across the institution. Through strong analytical capability, regulatory knowledge, and stakeholder partnership, the Manager helps ensure institutional compliance with state, federal, and private funding requirements while strengthening operational consistency, audit readiness, and grant performance oversight.

Hiring range: $64,525.03 - $74,203.78 yearly. The final salary offer will be determined based on the candidate's qualifications and experience. Equivalent combination of education, training and relevant professional experience will be considered.

Responsibilities

• Demonstrate TSTC’s Core Values of Excellence, Accountability, Service, and Integrity with internal and external stakeholders, customers, students, and members of the community.
• Grant Compliance Leadership & Alignment: Provide leadership and coordination for Sponsored Programs compliance activities to support institution-wide adherence to grant requirements, Office of Management and Budget regulations, state policies, and TSTC procedures. Coordinate compliance efforts across multiple grant awards and campuses, including facilitating meetings and delivering guidance to principal investigators, project managers, and grant staff for new, complex, or high-risk awards.
• Guidance & Mentoring: Provide functional guidance and support to Senior Contract & Grant Leads and other post-award staff by interpreting grant compliance requirements, policies, and procedures and reinforcing consistent post-award practices. Review internal grant evaluation reports, identify compliance gaps, and support timely corrective action and process improvement efforts.
• Post-Award Grant Management: Manage and oversee statewide post-award activities for an assigned portfolio of grants, including contract amendments, reporting, deliverables, compliance monitoring, and closeout. Lead the development, implementation, and maintenance of grant-related policies, procedures, tools, and standardized workflows. Maintain accurate post-award data in Sponsored Programs systems and databases.
• Compliance Monitoring & Risk Review: Serve as a subject matter expert for post-award compliance across state, federal, and private grants with multiple funding streams. Review complex grant agreements, amendments, reporting requirements, and award conditions to identify compliance risks, escalation points, and mitigation strategies. Support proactive monitoring and issue resolution to strengthen institutional compliance and reduce operational risk.
• Reporting, Audits & Continuous Improvement: Lead preparation and coordination for audits, monitoring visits, and internal reviews, including assembling documentation, responding to inquiries, and managing follow-up actions. Provide regular updates, analysis, and recommendations to Sponsored Programs leadership regarding grant performance, compliance trends, audit readiness, and operational improvements.
• Stakeholder Engagement & Operational Coordination: Collaborate with internal stakeholders including Grant Accounting, Procurement, faculty and staff, Project Leads, and Principal Investigators to support grant administration, operational coordination, and program objectives. Develop and maintain effective working relationships with state and federal agencies and other stakeholders to support clear communication, compliance with regulatory requirements, and timely resolution of grant compliance and monitoring issues.

Requirements

• Minimum Qualifications:
  • Associate’s degree in Business, Finance, Public Administration, Communications, or a related field.
  • Four years of progressively responsible experience in a post-secondary sponsored programs environment managing post-award compliance for state or federal grants.
  • Three years of experience leading complex grant portfolios and providing technical guidance to peers or junior staff.
  • One year of experience working collaboratively with finance, audit, and program leadership.
• Preferred Qualifications:
  • Bachelor’s degree in Business, Finance, Public Administration, Communications, or a related field.
  • Certified Research Administrator designation.
  • Five years of progressively responsible experience in a post-secondary sponsored programs environment managing post-award compliance for state or federal grants.
  • Four years of experience leading complex grant portfolios and providing technical guidance to peers or junior staff.
  • Two years of experience working collaboratively with finance, audit, and program leadership.
• Relevant experience may be considered in lieu of a degree, except in cases where a specific degree is required to meet accreditation standards, licensure requirements, or other legislative or regulatory obligations.

Skills & Abilities

• Ability to interpret grant requirements, regulations, and funding terms and apply them to post-award operational practices.
• Ability to collect, analyze, and present data and metrics to measure program performance, identify compliance trends, and prepare reports and recommendations for leadership.
• Ability to apply financial planning, budget monitoring, and reporting principles to support grant administration and operational decision-making.
• Ability to manage multiple grants, projects, competing deadlines, and shifting priorities in a fast-paced environment.
• Ability to convey complex information clearly through written, verbal, and presentation formats to diverse audiences.
• Ability to use administrative systems, spreadsheets, and business tools to process, analyze, and present information effectively.
• Ability to identify compliance risks, evaluate documentation, and recommend corrective actions or process improvements.

Core Competencies

• Analytical Thinking: Applies critical thinking and analytical skills to evaluate grant requirements, compliance data, monitoring results, and operational issues. Uses sound judgment to identify trends, assess risk, and develop informed recommendations that support post-award compliance and institutional decision-making.
• Problem Solving: Identifies, analyzes, and resolves grant compliance and operational challenges by evaluating root causes, regulatory expectations, and practical solutions. Promotes continuous improvement through thoughtful issue resolution, corrective action support, and process enhancement.
• Organization & Attention to Detail: Demonstrates strong organizational skills and attention to detail in managing grant records, deadlines, reporting requirements, and monitoring activities. Maintains structured processes, accurate documentation, and timely follow-through across multiple grants and competing priorities.
• Adaptability & Flexibility: Adjusts effectively to changing priorities, evolving grant requirements, audit activity, and operational demands. Maintains professionalism and effectiveness in a fast-paced environment while balancing multiple responsibilities and responding to unexpected issues with sound judgment.
• Ownership & Accountability: Takes ownership of assigned grant compliance activities, deliverables, and deadlines by ensuring work is completed accurately, timely, and in alignment with institutional and regulatory requirements. Demonstrates accountability through follow-through, responsiveness, and consistent attention to quality and compliance.
• Self-Direction & Initiative: Works independently with a high degree of initiative and professional judgment. Proactively identifies needs, monitors progress, addresses issues, and advances work with minimal oversight while contributing to the success of Sponsored Programs operations.
• Stakeholder Engagement: Builds and maintains effective working relationships with principal investigators, project leads, grant accounting, internal partners, and funding agencies. Supports a collaborative environment through responsive communication, professionalism, and a shared commitment to compliance and grant success.

Additional Information

• This job description outlines the general responsibilities and expectations of the role. It is not intended to include every task or responsibility. Additional duties may be assigned by leadership as needed.
• This position may be considered for telework options based on eligibility under TSTC’s Telework Policy aligned with State of Texas requirements. Must be reachable during business hours through standard communication channels as required by the role.
• Some duties may require work outside standard business hours during peak grant cycles, audits, reporting deadlines, monitoring visits, or other time-sensitive institutional priorities.
• Full-time, FLSA-exempt position.
• Periodic in-state travel to campuses or meetings beyond the employee’s designated or nearest base campus may be required based on business needs and will comply with TSTC and State of Texas requirements.
• Position requires sustained attention to confidential, sensitive, and high-impact grant, financial, and compliance matters.
• TSTC will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the position.
• Work is primarily performed in an office or professional environment using standard technology and communication tools.

Pay

Hiring range: $64,525.03 - $74,203.78 yearly. The final salary offer will be determined based on the candidate's qualifications and experience.