Compliance & Administrative Coordinator

Essential Functions & Responsibilities

• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
• Manages transportation-related permits, licenses, and registrations across federal, state, and local jurisdictions
• Serves as liaison with insurance providers, ensuring appropriate coverage and documentation for transportation and operational activities
• Oversees compliance interactions with regulatory portals, including: NYC regulatory portals, New York State and Port Authority systems, Federal acceptance and compliance portals
• Administers New Jersey CPCN (Certificate of Public Convenience and Necessity) requirements
• Prepares and submits transporter reports in accordance with regulatory standards
• Maintains and manages the LENS (License Event Notification Service) driver monitoring program to ensure driver compliance
• Supports field services through accurate and timely invoicing
• Reviews and supports accounts payable and accounts receivable processes for accuracy and compliance
• Aids in the timekeeping process for services payroll to ensure compliance and reporting accuracy
• Assists with MMS2 system activities and related operational processes
• Participates in and contributes to team meetings to ensure operational alignment and issue resolution
• Provides general administrative and operational support, including telephone management and communications
• Maintains organized documentation and records across compliance, financial, and operational areas
• Coordinates maintenance activities and vendor services as needed
• Takes on additional duties as assigned to support the team and organization

Education

• High-school diploma or equivalent (required)
• Post-secondary experience in business, logistics or related field (preferred)
• Experience 3+ years of relevant work experience in an office support role (required); experience within a billing function (preferred)
• Previous experience working with regulatory agencies and compliance systems (preferred)