Competitive Sports and Special Events Coordinator (Temporary)

Temporary, full-time position for 12 months. Work schedule: Monday to Friday, 11 AM to 8 PM.

About the Role

The Competitive Sports and Special Events Coordinator supports the Associate Director of Pacific Recreation by providing operational leadership for Competitive Sports, Wellness Programming, Special Events, and assigned recreation program areas. The coordinator oversees the day-to-day administration of these programs through student staff supervision, program implementation, event execution, and operational management while contributing to Pacific Recreation’s strategic priorities.

This position aligns with Pacific Recreation’s vision and mission to provide a wide range of programs and services to meet the diverse needs of the University of the Pacific community, including the Stockton community, undergraduate students, graduate students, faculty, and staff. The role focuses on four key goals:

• Be a Driver of Student Success: Create programs and services that support student success both academically and in their overall well-being.
• Promote a Healthier Campus: Create a healthier campus environment through various fitness and well-being programs, encouraging healthy lifestyle choices.
• Inspire the UOP Community to Move. Play. Explore: Provide a diverse array of programs, services, and activities for different people, emphasizing a holistic approach to lifelong well-being.
• Collaboration and Partnerships: Work with other departments and organizations to expand the impact of recreation programs and create synergies across the university community.

Responsibilities

Scheduling & Staff Oversight

• Coordinate the hiring, onboarding, training, scheduling, supervision, coaching, evaluation, and development of assigned student employees, including Recreation Managers, Recreation Staff, Fitness Attendants, Intramural Officials, and Event Staff.
• Develop and maintain student staff schedules, monitor availability, and adjust staffing to meet operational needs.
• Provide leadership during evening and weekend operations while ensuring consistent implementation of departmental policies, procedures, customer service standards, and risk management practices.
• Recruit, train, schedule, and evaluate Intramural Officials each semester.

Competitive Sports & Special Events

• Coordinate all aspects of the University’s Intramural Sports program, including league administration, scheduling, tournaments, participant communication, and program assessment.
• Assist in the oversight and support of Sport Clubs through officer development, scheduling, and operational guidance.
• Lead the planning, coordination, implementation, and assessment of wellness initiatives, membership appreciation events, and departmental special events.
• Coordinate event logistics including staffing, facility reservations, equipment, vendors, marketing timelines, and event day operations.
• Collaborate with campus partners to develop innovative recreation and wellness programming that supports student success and campus engagement.

Recreation Operations

• Oversee the day-to-day operations of assigned Pacific Recreation program areas while supporting the Associate Director in achieving departmental priorities and strategic initiatives.
• Coordinate operational logistics to ensure facilities, equipment, staffing, and program resources are prepared for assigned programs and events.
• Collaborate with the Assistant Director of Member Services & Facilities to support facility operations related to assigned recreation programs and special events.
• Coordinate promotional efforts with the Marketing Team to increase participation and engagement in assigned programs.

Administration & Risk Management

• Ensure compliance with University policies, emergency procedures, and industry-standard risk management practices.
• Prepare operational reports, incident documentation, participation statistics, and program assessments.
• Utilize assessment data to evaluate program effectiveness and recommend continuous improvements.

Other Duties

• Represent Pacific Recreation while collaborating with Student Life departments, campus partners, and community organizations.
• Participate in Division of Student Life initiatives and departmental events as requested.
• Perform other duties as assigned by the Director of Recreation or AVP of Student Health and Wellness.

Requirements

• Bachelor’s degree in social science, public health, higher education, sports administration, recreation, exercise science, or related field.
• One (1) year of experience in Recreation, including but not limited to competitive sports, facilities, fitness programming, membership services, and/or adventure programming.
• One (1) year of experience leading and supervising staff.
• Standard CPR/First Aid Instructor Certification (to be obtained within three (3) months of employment).

Preferred Qualifications

• Experience with Innosoft Fusion membership management software and When2Work.
• Demonstrated experience in student recreation centers, student activities, student life, or student development.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is an in-person role, and the successful candidate must be willing to relocate within California, preferably within 25 miles of the Stockton Pacific campus.
• Requires moderate periods of sitting and repetitive hand/wrist motion while using a computer keyboard and phone.
• Work requires physical ability to stand and walk around for moderate periods of time.
• Occasional lifting up to 50 pounds.

Pay

$24.00 per hour.