Community Services Contract Specialist V

About the role

The Texas Health and Human Services Commission Community Services (CS) Department seeks a highly qualified candidate to fill the Contract Specialist V position. The position reports to the Community Services Operations Director of Contracts and Projects. This position performs highly advanced (senior-level) risk management and oversight work.

Responsibilities

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Performs the monitoring/audits of contract performance by examining fiscal data, eligibility determinations, and program work for compliance with terms of contract and policies.
• Coincides with the risk assessment process for contract monitoring and planning.
• Works with all pertinent parties to resolve audit findings by defining the criteria/requirements/processes and recommending appropriate dispositions.
• Provides consultation and technical assistance to Community Services contract staff on contract concerns and interpretation of policies and procedures related to contract management.
• Develops procedures to ensure accountability and documentation related to performance measures and contract management.
• Prepares and distributes responses/feedback concerning performance measures and contract deliverables.
• Identifies training needs and determines how training should be conducted.
• Collaborates with Division managers when appropriate regarding requests for information.
• Coordinates with program staff to discuss contracting/forecasting/projections and provide recommendations to address barriers to meeting goals, staffing shortfalls, and peak contracting periods.
• Analyzes departmental contracting systems, outputs, and activities; identifies gaps and recommends system improvements.
• Participates in the development of contract administration policies and procedures.
• Serves as subject matter expert related to contract management on assigned workgroups in coordination with Grants, budget, fiscal units, legal, and division programs.
• May manage special projects as required or requested.
• May prepare special correspondence or reports, analyze data and compile statistical reports or surveys using Word and Excel or other word processing and spreadsheet applications.
• Participates in actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

Requirements

This position requires a degree with major coursework in business administration, human resource management, finance, public administration, or a related field. At least 3 years of full-time professional work experience in large public sector organization in contract development. At Least 2 Years Experience In Contract Monitoring, Preferred. At least 2 years experience in financial contract monitoring, preferred.

Qualifications

Graduation from an accredited four-year college or university. Active Duty, Military, Reservists, Guardsmen, And Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.

Skills and Abilities

• Knowledge of state and federal laws, regulations, policies, rules, and requirements, for contract and grant management/administration.
• Knowledge of business processes, process improvement, contract management/administration systems, and contract management/administration processes.
• Knowledge of audit principles, process improvement, and quality management.
• Knowledge of contract performance management and monitoring procedures.
• Knowledge of competitive solicitation processes and state procurement procedures.
• Knowledge of the State of Texas budgeting and other financial policies and procedures.
• Writing complex documents/reports, regulations, policies, and procedures an project management.
• Managing multiple and competing priorities.
• Organizing and presenting information effectively to executive leadership and external stakeholders.
• Using computer software including, but not limited to, CAPPS Financial, SCOR, Excel, Access, HHSAS, USAS, or other governmental financial, contract management or human resources applications.
• Problem solving and resolving conflict.
• Building, establishing, and maintaining effective working relationships with various groups and entities.
• Implementing and balancing change and leading cross-functional/inter-disciplinary teams to design and deploy new or improved work processes.
• Establishing goals and objectives while working independently and delivering results in an environment of complex organizational interactions and competing demands on staff resources.
• Making independent and sound technical decisions and analyzing new situations when encountered.
• Interpreting and applying federal and state statutes, as well as, agency rules, and policies in the development of guidelines, policies, and procedures.

Benefits

The comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Pay

The salary range for this position is $5,425.33 - $8,886.16 per month.

Schedule

The position operates on an evening shift and may be eligible for telework.