Community Donation Coordinator

Essential Duties And Responsibilities

• Donor Engagement & In-Kind Donation Management (35%)
  • Receiving, tracking, storing, and reporting monthly on in-kind contributions, products, and equipment.
  • Developing and coordinating a comprehensive agency-wide donation allocation strategy to meet community needs.
  • Cooking relationships with donors while ensuring compliance with gift regulations and grant requirements.
• Warehouse & Inventory Management (50%)
  • Managing the warehouse and inventory system.
  • Ensuring accurate and up-to-date records of donated items.
  • Assisting with the counting and updating of inventory as needed.
• Operational Support & Partner Relations (15%)
  • Providing support to the team as needed.
  • Maintaining positive relationships with partners and stakeholders.
  • Supporting event coordination and logistics.

Minimum Required Education

• A high school diploma or equivalent required.
• Three (3) years of experience in business operations, inventory management, and/or project management.
• Relevant education or training in business, operations, fund development, communications, or a related field may be considered in combination with experience.

Technical Requirements

• Intermediate proficiency in Office 365, Outlook, Word, and Excel.
• Ability to identify and resolve issues in a timely manner and gather and systematically analyze information.
• Basic project management and reporting skills.
• Ability to travel up to 50% of the time.

Work Schedule

• Onsite. Full time, typically M-F, typically M-F, ability to at times work a non-traditional work schedule including early mornings, late evenings and weekends.

Work Environment

• On site working from various office locations (AV, SFV, SB indoors/outdoors) to ensure inventory is counted and updated as well as assist with cleaning warehouse areas, work events (indoors/outdoors) all year long enduring the weather (Spring, Summer, Fall, Winter) in order to meet the community’s needs.
• Work from a cubicle space in an area that may have a mid-high noise level as it is located in the warehouse area.

Background & Health Clearance Requirements

• Background requirements determined according to the requirements of the program(s) which the position will be supporting.
• Background check required.
• Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:
• Live Scan Clearance / DOJ Fingerprinting
• Health Clearance
• MVR / DMV: clearance in accordance with CCRC’s liability insurance provisions
• Child Development Permit
• CPR / Pediatric CPR certification
• Federal Debarment Checks
• Credit & Bankruptcy Check

Competitive Compensation Package

• Robust benefit offerings - Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy - Vacation and Sick Time, Holidays, and Paid Winter Break
• Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation - You can apply for Public Service Loan Forgiveness!

About the Role

• Reporting to the Director of Communications, the Community Donation Coordinator oversees the procurement, management, and distribution of in-kind donations from community supporters.
• The coordinator is responsible for receiving, tracking, storing, and reporting monthly on in-kind contributions, products, and equipment.
• This includes developing and coordinating a comprehensive agency-wide donation allocation strategy to meet community needs.
• The coordinator also coordinates and maintains strong relationships with donors while ensuring compliance with gift regulations and grant requirements.

Benefits

• Competitive compensation package
• Robust benefit offerings - Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy - Vacation and Sick Time, Holidays, and Paid Winter Break
• Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation - You can apply for Public Service Loan Forgiveness!

Schedule

• Onsite. Full time, typically M-F, typically M-F, ability to at times work a non-traditional work schedule including early mornings, late evenings and weekends.

Qualifications

• A high school diploma or equivalent required.
• Three (3) years of experience in business operations, inventory management, and/or project management.
• Relevant education or training in business, operations, fund development, communications, or a related field may be considered in combination with experience.
• Intermediate proficiency in Office 365, Outlook, Word, and Excel.
• Ability to identify and resolve issues in a timely manner and gather and systematically analyze information.
• Basic project management and reporting skills.
• Ability to travel up to 50% of the time.