Community Association Litigation Legal Assistant

About the Firm

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024, 2025, and 2026. Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey, and Washington, DC. Since 1973, the firm has focused on building a collaborative, creative, and growth-oriented culture while delivering client-focused services and exceeding client expectations.

Becker offers a comprehensive benefits package including employer-paid benefits, mental health coverage, and a 401k match. The firm prioritizes employee health and safety through committees such as the Wellness Committee and the Mental Health and Well-Being Committee. Every incoming employee receives individualized training to master Becker’s above-industry-standard software and role-specific expertise.

Responsibilities

• Manage attorney calendars, including scheduling hearings, depositions, mediations, arbitrations, client meetings (including Zoom), and coordinating with court reporters.
• Track court dates, discovery deadlines, e-recording, and filing requirements.
• Coordinate Continuing Legal Education (CLE) registrations, Florida Bar dues, and U.S. District Court annual renewals.
• Assist with attorney expense reports, unbilled time reports, and entry/editing of attorney billable time in firm systems.
• Transcribe from BigHand (Jon Ellis only).
• Draft, edit, proofread, and format legal documents, including pleadings, motions, subpoenas, discovery requests/responses, contracts, and correspondence, including calendaring and scheduling of pre-suit mediations.
• Save client-related documents in the correct matter’s workspace in accordance with departmental naming conventions within the firm’s document management system (iManage).
• Conduct legal research and corporate/entity searches using Florida DBPR, Property Appraiser websites, and other relevant databases.

Requirements

• Associate degree in Paralegal Studies or related field required; bachelor’s degree preferred.
• Minimum of three (3) years of legal assistant experience in a law firm or corporate legal department, preferably with experience in community association law or litigation.
• Heavy typing and transcription requirements, with a minimum typing speed of 60 WPM.
• Understanding of the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure.

Skills

• Exceptional verbal and written communication skills with strong attention to detail.
• Excellent organizational, time management, and workflow coordination abilities.
• Strong interpersonal and customer service skills; able to maintain professionalism under pressure.
• High level of discretion when handling confidential client and case information.
• Proficient in Microsoft Office Suite; familiarity with iManage and Aderant is preferred.
• Ability to work independently and collaboratively in a fast-paced legal environment.

Benefits

• Comprehensive benefits package including employer-paid benefits.
• Mental health coverage.
• 401k match.
• Individualized training for role-specific expertise and software proficiency.