Communications and Events Manager

About the role

The primary work hours for this position are Monday – Friday, business hours. This position may require some early mornings, evenings and weekends, based on needs.

Responsibilities

• Orchestrates and executes all aspects of on-site and virtual sponsored and hosted events, including meetings, seminars, conferences, symposiums, etc.; responsible for event planning, marketing, communications, and logistics to ensure event success.
• Develops and implements a strategic communications framework that supports SFESOM goals, aligns with institutional messaging, and advances the schools reputation internally and externally.
• PARTNER WITH THE UNIVERSITY OF UTAH HEALTH MARKETING AND COMMUNICATIONS TEAM TO MANAGE STRATEGIC COMMUNICATION BETWEEN EVENT ORGANIZERS, LEADERSHIP, STAFF, FACULTY, STUDENTS, MEDIA, AND THE PUBLIC, ENSURING KEY MESSAGES ARE EFFECTIVELY AND ACCURATELY DELIVERED.
• MANAGES RELATIONSHIPS WITH VENDORS, ORGANIZERS, AND ATTENDEES.
• LEverages marketing skills to design promotional materials for various SFESOM events; DRAFTS TALKING POINTS, RUN OF SHOW, ANNOUNCEMENTS, NEWSLETTERS, SOCIAL MEDIA POSTS, AND BLOGS TO SUPPORT AND ADVERTISE EVENTS ACROSS MULTIPLE CHANNELS AND AUDIENCES.
• APPLIES PUBLIC RELATIONS SKILLS TO BUILD, PROTECT AND ELEVATE THE SFESOM BRAND; MANAGES COMMUNICATION BETWEEN EVENT ORGANIZERS, LEADERSHIP, STAFF, FACULTY, STUDENTS, AND THE PUBLIC TO ENSURE KEY MESSAGES ARE EFFECTIVELY AND ACCURATELY COMMUNICATED.
• DEVELOPS AND MAINTAINS A PROACTIVE COMMUNICATIONS CALENDAR THAT COORDINATES EVENT PROMOTION, INSTITUTIONAL ANNOUNCEMENTS, AND PUBLIC-FACING CONTENT.
• IDENTIFIES NEW EVENT OPPORTUNITIES FOR THE SFESOM BASED ON STRATEGIC GOALS.
• PARTNERS WITH DEAN’S OFFICE TO DEVELOP COMMUNICATIONS STRATEGIES TO PROMOTE OFF-SITE TRADITION EVENTS AND CEREMONIES.
• DEVELOPS AND IMPLEMENTS POLICIES, PROCEDURES, AND COST MODELS RELATED TO EVENT OPERATIONS, CUSTOMER SERVICE, STAFFING, AND BUDGET IN ALIGNMENT WITH UNIVERSITY OF UTAH POLICY.
• ASESSES CURRENT SOFTWARE AND TOOLS; RECOMMENDS ENHANCEMENTS TO IMPROVE EFFICIENCY AND OUTCOMES.
• DEVELOPS PROCESSES FOR REPEATABILITY AND SCALABILITY ACROSS EVENTS AND COMMUNICATIONS WORKFLOWS.
• Negotiates contracts and budgets with vendors, customers, speakers, and other stakeholders.
• CONDUCTS POST-EVENT EVALUATIONS, BUDGET RECAPS, AND COMMUNICATIONS AUDITS AND FEEDBACK ANALYSIS TO INFORM FUTURE EVENT PLANS.
• COORDINATES AND LEADS DAILY TEAM ACTIVITIES.
• MAY SPEND A PORTION OF TIME PERFORMING THE WORK OF THOSE THEY SUPERVISE.
• ASSISTS WITH MANAGEMENT DECISIONS AND ACTIVITIES.
• WORKS DIRECTLY WITH SUPERVISORS TO OVERSEE EVENT PLANNING AND LOGISTICS, INCLUDING SET-UP, ON-SITE MANAGEMENT, AND TAKEDOWN.
• RECRUIT, TRAIN, AND MANAGE EVENT STAFF AND VOLUNTEERS.
• PERFORMS OTHER RELATED DUTIES AS ASSIGNED.

Requirements

• Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Qualifications

• This is a Senior Supervisor-Level position in the Management track.

Skills

• Marketing skills
• Public relations skills
• Event planning and logistics
• Strategic communications
• Vendor management
• Content development
• Post-event evaluation

Benefits

See the benefits page for details: benefits.utah.edu

Pay

$70,000 to $75,000/Annually

Schedule

Full Time, Day Shift