Commercial Lease Analyst

Responsibilities

• Handle a portfolio of mixed-use properties (Retail & Office)
• Abstract all leases and lease related documents and enter them into a Property Management System
• Upload documents into Prophia and assist with on clearing lease related questions from the Prophia team
• Serve as a gatekeeper of the data in the Property Management System to ensure the data integrity of that system
• Ensure that all lease-related transactions; monthly rent, insurance and common area charges are reviewed and properly recorded
• Prepare and bill Real Estate Taxes and Common Area Maintenance reconciliations
• Prepare & track invoicing for tenant utility consumption and other regular charges in the Property Management System
• Prepare and review commercial Tenant income and expense sections of the budget
• Print, review and send to tenant monthly billings and invoices
• Coverate, analyze and document accounts receivable issues between landlord and tenant
• Contact tenants for corrections, adjustments and payments
• Prepare and analyze list of delinquent tenants for ownership and operations
• Prepare and handle lease correspondence (critical dates letters, default notices, lease notices, violations and collections)
• Prepare and review estoppel certificates
• Track critical dates as it relates to the lease related clauses and landlord deadlines
• Aid in lease interpretations as relative to tenant issues
• Ensure compliance with department Standard Operating Procedures and Process Narratives
• Prepare and provide financial analysis & critical reports for management and owners
• Perform other projects and tasks as required

Qualifications

• Ability to work in a team environment
• Strong work ethic and self-starter
• Strong organizational skills and detail oriented
• Excellent analytical skills
• Strong verbal and writing skills
• Proficiency with Microsoft Office (Word, Excel & Outlook)
• JD Edwards experience a plus but not a necessity
• Bachelor's degree in Business, Accounting, Finance or Paralegal Certificate
• 3+ years of experience in Commercial / Retail or Commercial Lease Administration