COMMERCE PROGRAM COORDINATOR

This position serves as both the Commerce Program Coordinator and the Office Manager, overseeing daily administrative operations, program coordination, and grants management for commerce-focused initiatives.

Responsibilities

• Develop and implement office procedures to meet department objectives.
• Act as a key system administrator for the Grants Management System and Management Information System.
• Schedule and organize meetings, prepare agendas, and take minutes when necessary.
• Organize, arrange, and attend conferences and seminars related to department objectives.
• Coordinate office activities with directors and professional staff, monitor workflow, and report to supervisors.
• Prepare statistical and financial reports for department officials.
• Compile and maintain administrative records, such as budget, purchasing, and accounting information.
• Assist in resolving operational and administrative issues; conduct research and implement recommendations.
• Coordinate grant administration activities, including reviewing and monitoring grant applications.
• Maintain a working knowledge of the Division of Adult Education strategic plan.
• Collect, update, and track division office activities relative to progress on goals and objectives.
• Apply federal, state, and agency policies, procedures, and guidelines to facilitate processes.
• Research and verify information to provide technical assistance to the public, staff, and other entities.
• Identify potential problems and recommend cost-effective, feasible solutions.
• Protect the integrity of confidential agency, client, student, and employee information.
• Maintain files of correspondence, reports, and subject matter material.
• Assist others in the department as needed and submit weekly, monthly, and annual reports.
• Respond to GED and adult education inquiries from the public; process GED transcripts and WAGE certificates.
• Create documents and templates using MS Word, Excel, and PowerPoint.
• Collaborate with management and staff to share and receive updated information.
• Design, plan, and implement commerce-related programs or projects to foster economic development.
• Develop strategic goals and timelines to meet organizational objectives.
• Monitor program progress, adjust strategies, and evaluate outcomes for effectiveness.
• Collaborate with local businesses, community groups, economic development organizations, and governmental agencies.
• Organize meetings, workshops, and events to foster relationships and enhance program participation.
• Oversee budget preparation and allocation for commerce initiatives; track expenditures and prepare financial reports.
• Develop and execute outreach strategies, including social media, newsletters, and website updates.
• Assist with grant writing and securing funding from external sponsors.
• Maintain comprehensive program records and documentation; prepare progress and performance reports.
• Use data analytics to monitor program outcomes and inform future decisions.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in Business Administration, Office Administration, Communications, Public Relations, or a related field (or equivalent education).
• Two years of experience in office or program administration, public relations, or a related field.
• One year of experience in a supervisory or leadership capacity.
• Demonstrated initiative, analytical ability, responsible discretion, and motivation to work with minimal supervision.
• Critical thinking skills and a high level of integrity.
• Proficiency in Microsoft Office products, especially Excel and Word.
• Database management experience (e.g., Microsoft Access) is preferred.
• Effective oral and written communication skills, including accurate grammar, punctuation, and spelling.
• Public presentation experience (desired).
• Good mathematical aptitude and strong management and organizational skills with attention to detail.
• Bachelor’s degree in Business Administration, Public Administration, Economics, Finance, or a related field (for Commerce Program Coordinator responsibilities).
• Minimum of 4 years of experience in program coordination, project management, economic development, or a similar role.

Pay

Salary range: $57,351 – $84,879.

Schedule

This position requires on-site employment with no remote or hybrid options available.