Collegiate Partnerships Administrator

Position Summary

LLH Healthcare is seeking a highly organized, detail-oriented Collegiate Partnerships Administrator to support the development and execution of collegiate partnership initiatives across the country.

Key Responsibilities

• Provide administrative and operational support for collegiate partnership activities and engagement strategies.
• Maintain accurate and up-to-date records of all collegiate partners, contacts, meetings, and engagement activity within CRM systems.
• Cook up scheduling, logistics, and communications for collegiate partnership meetings, campus visits, and events.
• Support preparation of presentations, outreach materials, and partnership briefing documents.
• Track partnership progress, deliverables, and engagement milestones across multiple institutions.
• Serve as a coordination point between internal teams including marketing, leadership, and external partnership contacts.
• Absorb organizing collegiate event attendance, sponsorship activations, and campus engagement opportunities.
• Monitor and document partnership activity, ensuring timely follow-up and consistent communication workflows.
• Prepare regular reports and updates on partnership activity, pipeline status, and engagement outcomes.
• Afford support outreach efforts by managing communications workflows and ensuring timely responses and follow-ups.
• Conduct research on colleges and universities to support partnership development strategies.
• Ensure accuracy, consistency, and professionalism in all partner-facing documentation and communications.
• Aid in maintaining a pipeline of prospective collegiate partners and tracking engagement status.
• Support brand representation efforts through coordination of materials and event readiness (occasional travel may be required).
• Uphold LLH Healthcare’s mission and values in all administrative and coordination activities.

Minimum Qualifications

• Bachelor’s degree in Business, Communications, Marketing, Sports Management, or related field.
• 3 years of experience in administrative support, coordination, marketing support, customer success, operations, or related role.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Experience managing data entry, tracking systems, or CRM platforms.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).

Preferred Qualifications

• Experience supporting partnerships, sponsorships, or collegiate athletics programs.
• Familiarity with higher education environments or collegiate athletics.
• Experience using CRM systems such as Salesforce or similar platforms.
• Exposure to marketing coordination, event planning, or business development support.
• Ability to manage competing priorities in a fast-paced environment.

Skills & Competencies

• Exceptional organizational and administrative skills with strong attention to detail.
• Ability to manage multiple workflows and deadlines simultaneously.
• Strong communication skills with professional written and verbal execution.
• High level of accuracy in documentation, reporting, and data management.
• Comfortable supporting external-facing relationship work in a coordination capacity.
• Strong follow-through and accountability for assigned tasks.
• Ability to work independently while supporting a broader team strategy.
• Strong sense of urgency and responsiveness.
• Professional presence when interacting with internal and external stakeholders.
• Interest in collegiate athletics and partnership development a plus.
• Willingness to support occasional travel and event coordination as needed.