College Aide - Procurement and Contracts (2 positions)

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together.

The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the City's fiscal health. These services include Human Resources, Procurement, Payment, Facilities Management, and Budget Management.

About the role

Under the supervision of the Agency Chief Contracting Officer, the College Aide - Procurement and Contracts will manage projects and tasks, ensuring they are completed in a timely manner and that the specifications are current and appropriate.

Responsibilities

• Assist ACCO with monitoring contract management life-cycle with follow-up to ensure tasks are progressing and completed as required, including monitoring contract burn-rate, encumbrances, and year end close outs.
• Collaborate with Comptroller’s Bureaus to troubleshoot issues on behalf of the ACCO, including intake of escalations/expedite requests.
• Assist Central Purchasing with requisition submissions, invoice reconciliations, requests for quotes, and purchase orders.
• Ensure requests for goods and services capture all relevant details, confirm specifications, including (but not limited to) quantity, timing, delivery instructions, invoicing requirements, payment structure, etc.
• Run, analyze and summarize reports for ACCO review and guidance, engaging with colleagues for necessary updates and action.
• Gather and review contract and compliance documents for submission to relevant oversights, including processing related work in the City’s Financial Management System (FMS), OCP, OAISIS, PASSPort, City Record Online (CROL), and other related City and external systems.
• Manage vendor relationships including conducting outreach and obtaining necessary documentation related to contract processing and payments.
• Prepare and review Responsibility Determinations and annual Vendor Performance Evaluations in PASSPort and other relevant systems.
• Perform other related assignments and special projects as required.

Requirements

• Matriculation at an accredited college.
• Employment is conditioned upon continuance as a student in college.
• Applicants must be enrolled in an accredited undergraduate degree program for the Fall 2026 semester.
• This position is ideal for college students pursuing majors/minors in the fields of Business Administration, Accounting, Finance, or related fields.
• Selected Candidate may work up to a maximum of 17.5 hours per week.

Preferred Skills

• Knowledge of NYC Procurement Rules highly preferred, including use of FMS and PASSPort.
• Ability to independently work, manage, and prioritize multiple tasks and projects.
• Excellent interpersonal, communication, and organizational skills (includes Microsoft Office Suite proficiency).
• Strong organizational and time management skills.

Pay

$17.50 – $18.00 per hour

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.