College Aide - Procurement and Contracts (2 positions)

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together.

About the Bureau

The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the City's fiscal health. We provide service and support in a manner that promotes communication, transparency, and collaboration. These services include Human Resources, Procurement, Payment, Facilities Management, and Budget Management.

Responsibilities

• Assist the Agency Chief Contracting Officer (ACCO) with monitoring the contract management life-cycle, including follow-up to ensure tasks are progressing and completed as required, monitoring contract burn-rate, encumbrances, and year-end close-outs.
• Collaborate with Comptroller’s Bureaus to troubleshoot issues on behalf of the ACCO, including intake of escalations and expedite requests.
• Assist Central Purchasing with requisition submissions, invoice reconciliations, requests for quotes, and purchase orders.
• Ensure requests for goods and services capture all relevant details, confirm specifications (including but not limited to quantity, timing, delivery instructions, invoicing requirements, and payment structure).
• Run, analyze, and summarize reports for ACCO review and guidance, engaging with colleagues for necessary updates and action.
• Gather and review contract and compliance documents for submission to relevant oversight bodies, including processing related work in the City’s Financial Management System (FMS), OCP, OAISIS, PASSPort, City Record Online (CROL), and other related City and external systems.
• Manage vendor relationships, including conducting outreach and obtaining necessary documentation related to contract processing and payments.
• Prepare and review Responsibility Determinations and annual Vendor Performance Evaluations in PASSPort and other relevant systems.
• Perform other related assignments and special projects as required.

Requirements

• Matriculation at an accredited college. Employment is conditioned upon continuance as a student in college.
• Applicants must be enrolled in an accredited undergraduate degree program for the Fall 2026 semester.
• This position is ideal for college students pursuing majors/minors in Business Administration, Accounting, Finance, or related fields.
• Selected candidate may work up to a maximum of 17.5 hours per week.

Preferred Skills

• Knowledge of NYC Procurement Rules highly preferred, including use of FMS and PASSPort.
• Ability to independently work, manage, and prioritize multiple tasks and projects.
• Excellent interpersonal, communication, and organizational skills (includes Microsoft Office Suite proficiency).
• Strong organizational and time management skills.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.