COI Research Compliance Admin II

CARE (Compliance, Analytics, Risk & Ethics) is a unit within the University of South Florida’s Office of Research. CARE advances a coordinated, risk-based approach to research compliance, analytics, and oversight across the University’s research enterprise. It ensures institutional compliance with federal and state regulations governing the responsible conduct of research, including conflicts of interest, research security, human subjects protection, and related regulatory domains. The unit operates within a centralized research administration framework and partners with Sponsored Programs, colleges, and central administrative offices to align operational execution with regulatory requirements and institutional risk tolerance.

About the role

This position supports the administration of the University of South Florida (USF) Conflicts of Interest (COI) in Research Program within CARE. The Research Compliance Administrator I (RCA) performs detailed disclosure reviews, supports program operations, and ensures COI processes comply with federal regulations (e.g., 42 CFR Part 50 Subpart F, 45 CFR Part 94), state law, and institutional policy. The role operates under the direction of the COI Manager, contributing to audit-ready documentation, consistent application of regulatory requirements, and effective communication with investigators and administrative units.

Responsibilities

• 35% - Disclosure Review and Processing: Reviews Significant Financial Interest (SFI) disclosures for completeness, accuracy, and compliance with federal and institutional requirements. Identifies potential conflicts and routes complex or high-risk disclosures for further review. Maintains documentation to support audit readiness and regulatory defensibility.
• 20% - Program Support, Case Management, and Regulatory Guidance: Supports day-to-day operations of the COI Program, including tracking disclosures, maintaining records, and assisting with implementation and monitoring of management plans. Ensures timely processing and adherence to established workflows. Provides guidance to investigators, departments, and affiliates regarding COI requirements and disclosure obligations. Coordinates with the Human Research Protection Program/IRB, Sponsored Programs, Technology Transfer, and other administrative units to support compliance and ensure consistent application of regulatory requirements.
• 15% - Committee and Administrative Support: Supports COI Committee operations at a programmatic level, including preparation and quality review of meeting materials, coordination of meeting logistics, ensuring quorum requirements, and documentation of committee deliberations and determinations. Ensures completeness, accuracy, and audit readiness of committee records. Facilitates communication of committee outcomes to investigators and relevant institutional stakeholders. Maintains official records in accordance with institutional and regulatory requirements.
• 15% - Subrecipient and Affiliate Compliance: Coordinates COI compliance for subrecipient investigators and affiliated institutions, including solicitation and tracking of disclosures and maintenance of related records and databases.
• 10% - Training and Program Support: Supports COI training initiatives for faculty, staff, and committee members. Maintains training records and assists with program documentation, process improvements, and continuous enhancement of compliance workflows.
• 5% - Other Duties: Performs additional duties as assigned by the USF COI Manager(s), Assistant Director, and/or Director of CARE.

Requirements

• A Bachelor’s degree and four years of experience in research or research administration; or a Master’s degree and two years of experience in research or research administration.
• Four years of progressively responsible work experience in research or research administration may substitute for the Bachelor’s degree.
• Employment is conditional upon meeting all eligibility requirements in the U.S., including compliance with Florida Senate Bill 1310.

This position requires a Level 1 background check.

About Us

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. USF is dedicated to cultivating a talented, engaged, and driven workforce that strives to be bold. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities.

Our first-class benefits package includes medical, dental, and life insurance plans; retirement plan options; employee and dependent tuition programs; generous leave policies; and hundreds of employee perks and discounts.

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee, and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. The USF Health Morsani College of Medicine is ranked the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S.

With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.