CODE ENFORCEMENT OFFICER

Career Description

This recruitment is being held to establish a list to fill potential countywide vacancies with the initial opening being with the Office of the Public Administrator/Public Guardian.

The County of Orange Office of the Public Administrator/Public Guardian is looking for a dynamic Administrative Manager III to serve as its Budget/Finance professional with a strong background in local government budget preparation and fiduciary/accounting skills.

Opportunity

• Leads the Department's Accounting/Budget and Property Services Teams which includes budget and finance, estate administration, real estate, accounting and property warehouse functions.
• Direct the performance of cost benefit analyses; planning, coordination and initiation of actions to implement related financial and operations management decisions and recommendations.
• Align Department priorities, missions, and goals with the Business Plan, Strategic Financial Plan, and the budget process.
• Design business strategies for the budget process to include business changes, growth management and development strategies.
• Develop and administer the Department’s budget and strategic financial plan annually.
• Research, prepare, review and justify comprehensive budget requests and prepare budget-based project proposals.
• Manage the annual update of five-year strategic financial plan.
• As a member of the Department’s Executive Management Team provide input to the Department Head on all major policy decisions.

Qualifications

• Fiduciary Management:
• Financial forecasting and projection techniques based on financial planning perspectives.
• Develop and/or modify Accounting/Fiduciary policies and procedures collaboratively with County Counsel and other stakeholders.
• Review and approve all Inventory & Appraisal reports before submitting to the Courts.
• Manage the quarterly distribution and posting of interest earned from the commingled trust funds pool to each estate account.
• Manage the excess interest earned in accordance with Probate laws.
• Operation and/or liquidation of all businesses of estates as appointed.
• Oversight, review and approve annual filing of client income tax returns in addition to fiduciary and federal estate tax returns.
• Review and approve all Accountings for the agency as they are due or ordered by the Court.
• Annual update of PA/PG billing rates.
• Control and monitor all revolving fund activities.
• Reconciliation of trust funds and revolving fund accounts.
• Oversight of vault services and deposit orders.
• Budget Expertise and Monitoring:
• Demonstrates experience working collaboratively with key management and executive staff in developing and/or reviewing budget(s) to meet organizational business goals.
• The ideal candidate will possess a working knowledge and familiarity with: The County's automated budgeting and financial reporting systems, or comparable systems.
• Financial forecasting and projection techniques based on financial planning perspectives.
• Long range financial planning techniques.
• The ability to compare revenue and expenditure results to budgeted appropriations; ability to determine and calculate variances in budgeted to actual results; and to recommend corrective action plans to address variances.
• Analysis/Problem Resolution/Results Oriented:
• Researches, organizes, accurately interprets and applies relevant data.
• Develops alternate solutions or options for executive management's consideration.
• Effectively analyzes problems and situations and readily commits to action.
• Identifies areas for improvement and seeks creative solutions.
• Makes decisions that reflect sound judgment.
• Achieves measurable results.
• Planning and Organization:
• Apply business savvy, strategic and ethical skills to envision, develop and implement innovative ways of doing business better.
• Envision, develop and recommend ways of maintaining required levels of operations in difficult budget years.
• Recognize the need for new processes and procedures, provide recommendations for improvements and lead them to success.
• Effective Communications:
• Presents ideas and complex material clearly, concisely, logically and persuasively both orally and in writing.
• Deals effectively with various functions/various organizational units regarding budget and finance in meeting business goals.
• Adept at communicating regarding politically sensitive financial matters.
• Team Management/Leadership:
• Effectively manages, leads and coordinates with employees, management and executive staff to successfully put together strategic financial and/or business plans.
• Effectively assigns work to others and provides challenging assignments that give responsibility, authority and autonomy to match developmental readiness.
• Effectively directs, persuades and motivates others.
• Displays broad organizational perspective in dealing with issues.

Physical, Mental, and Environmental Conditions

• Physical Characteristics:
• Independent body mobility to move around a standard office;
• vision sufficient to read standard text, read a computer monitor, typed and handwritten documents;
• manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard, and to write;
• speak and hear well enough to converse understandably on the phone and in person, and to clearly communicate complex technical concepts to non-technical end users;
• sit for long periods of up to an hour at a time, up to five or more hours per day;
• lift, reach, and bend to retrieve files from file cabinet, drawers, and or overhead file.
• Mental Conditions:
• Mental stamina for complex problem solving, prioritizing multiple tasks and dealing with stressful situations.
• Environmental Conditions:
• Work in a standard office environment;
• handle changing deadlines and competing priorities;
• travel to offsite locations and inside Orange County in all weather conditions while using personal vehicle for travel;
• work with changing deadlines and completing priorities;
• may work late hours, weekends, and holidays under routine or emergency situations.

Selection Procedures

Application materials will be screened to identify the candidates who represent the expertise most needed for the position. Only the most qualified individuals will be referred to the next step in the recruitment process. In order for your application to be competitive, please emphasize all of the areas in which you have expertise and experience related to the duties and the specific competencies required for the position(s).

Additional Information

• Orange County, as an equal employment opportunity employer encourages applicants from diverse backgrounds to apply.
• Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information.
• Paid Leave: Twelve holidays per year plus sick and vacation time.
• Health & Dependent Care Reimbursement Accounts.
• Dental Insurance: County pays 100% of employee and dependent premiums.
• Paid Life Insurance: $100,000 life insurance policy.
• Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy.
• Paid Short & Long Term Disability insurance programs.
• 457 Defined Contribution Program.

Employer

County of Orange
400 W CIVIC CENTER DRIVE
Santa Ana, California, 92701
Phone: 714-834-2555