Cobalt TN Administrative Assistant

About the role

The Administrative Assistant / Receptionist serves as the first point of contact for the organization in both plants (KS & TN) while providing administrative support to the Brand President and assisting with daily store operations. This role requires a highly professional, friendly, and positive individual with strong communication skills and an executive presence. The ideal candidate ensures a welcoming, organized, and efficient workplace.

Responsibilities

• Reception & Front Desk
  • Answer phones, direct calls, take messages, and manage voicemail
  • Greet guests professionally and ensure proper visitor procedures
  • Maintain a clean and welcoming front desk area
  • Manage conference room scheduling
  • Handle incoming/outgoing mail and deliveries
• Executive Administrative Support
  • Manage calendars, meetings, and appointments for the Brand President
  • Arrange travel for leadership, staff, and guests
  • Prepare reports, presentations, and correspondence
  • Assist with meetings, events, and meals
  • Handle confidential information with discretion
  • Support special projects as needed
• Store Operations Support
  • Support day-to-day store operations
  • Provide excellent customer service
  • Help maintain store appearance and organization
  • Coordinate supplies and vendors
  • Order and distribute supplies
• General Administrative Support
  • Assist departments as needed
  • Maintain organized documentation
  • Support internal communication
  • Perform other duties as assigned

Requirements

• Education and/or Experience
  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
  • Administrative, reception, or customer service experience preferred
• Language Skills
  • Ability to read and comprehend simple instructions, short correspondence, and memos
  • Ability to write simple correspondence
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
  • Must have excellent communication skills
• Mathematical Skills
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Reasoning Ability
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
  • Ability to deal with problems involving a few concrete variables in standardized situations
• Other Qualifications
  • Professional and polished demeanor
  • Strong communication skills
  • Highly organized and detail-oriented
  • Ability to multitask in a fast-paced environment
  • Positive and proactive mindset
  • Proficient in Microsoft Office
  • Maintains confidentiality
  • Bilingual (English/Spanish) preferred

Physical Demands

• Sits: 7 hours
• Stands: 1 hour
• Walks: 1 hour
• Drives: 0 hours
• Employee Lifts And/or Carries:
  • Maximum: 50 lbs
  • Frequently: 5 lbs
  • Occasionally: 10 lbs
• Employee Uses Hands For Repetitive Activities:
  • Simple Grasping: Right (Occasional), Left (Occasional)
  • Pushing/Pulling: Right (Occasional), Left (Occasional)
  • Fine Manipulation: Right (Occasional), Left (Occasional)
• Employee Uses Feet For Repetitive Activities: None
• Employee Is Required To Perform These Activities:
  • Bending At Waist: Occasional
  • Squatting: Occasional
  • Climbing Ladders, Stairs: Occasional
  • Kneeling On Ground: Occasional
  • Reaching Above Shoulder: Occasional

Work Environment

• Safety glasses and closed-toe shoes are required when on the production floor
• Typical 8-hour work days, overtime required when deemed necessary

Competencies

• Teamwork
  • Balances team and individual responsibilities
  • Exhibits objectivity and openness to others' views
  • Gives and welcomes feedback
  • Contributes to building a positive team spirit
  • Puts success of team above own interests
  • Supports everyone's efforts to succeed
• Motivation
  • Measures self against standard of excellence
• Quality
  • Demonstrates accuracy and thoroughness
  • Applies feedback to improve performance
  • Monitors own work to ensure quality
• Attendance/Punctuality
  • Is consistently at work and on time
• Dependability
  • Takes responsibility for own actions