CMT Proposal Coordinator

The Project Administrator provides support to the Project Management team by performing multiple tasks on a project as assigned by their supervisor. Depending on the project and the Project Administrator's abilities, they will take an increasing role and responsibility for the project. Project Administrators should be efficient in their work with supervision. Become more aware of responsibilities, priorities, and deadlines. Reaches out to the supervisor when overloaded or does not have enough workload. Present a positive customer and employee service attitude and understanding of ECS Core Values. Responsibilities Manages the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing setup, coordinating project resources, and moreUses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgetsCoordinates internal communications with staff members on a variety of projects, as requestedActively mentors junior staff and supports overall development of the teamAttends project meetings with senior staff and assists with resolutions to administrative problemsCommunicates with client and external team members consistentlyAssists in managing project budgets, preparing invoices, and collection effortsPrioritizes tasks to meet project deadlinesConsults with your supervisor to help prioritize tasks on a daily basisAssists in project and contract managementAssists in managing project budgetsHosts or attends project discussions with clients, follow up on reports to determine if there are questions Required Qualifications 2 years of related experienceHigh school diploma or GED requiredBachelor of Business or related field is preferredIf driving for, or on behalf of, any ECS subsidiary, a valid driver's license is requiredExcellent oral & written communication skillsBasic project management and contract administration skillsDependable, self-motivated, responsible, and detail-orientedAbility to multi-task and meet deadlinesProficient with MS Office (Word, Excel, PowerPoint)Ability to work effectively in teams, with clients, peers and subordinates, as well as independentlyExcellent interpersonal skillsBasic decision-making skillsWork with supervisor to understand priorities and urgency of work Military Qualifications The following US Military ranks would qualify for this position:E-4 ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, click here.