Clubs and Activities Coordinator

About the role

Under general supervision of the Director of Student Life and the Dean of Students; the coordinator performs Student Services Professional (SSP) work and is responsible for all aspects of the training, coordination, and processes for Registered Student Organizations (Clubs), Office of Student Life event coordination, and student organization event support.

Responsibilities

• RSO Event Support/Jackpot Funding – 30%
• Marketing and Outreach to Student organizations about available funding
• Develop and oversee Jackpot Funding Student Board and approved funding applications for Jackpot Funding
• Oversee the process (Post Allocation) for receiving the funding board allocations, reimbursement, and payments
• Support registered student organization event planning
• Meet with Student Organizations that were funded to review expectations and procedures required to receive funding
• Develop and implement assessments related to registered student organization involvement including EOY Reports
• Lead approver for Student Organization Events through the 25Live Platform (or other if it should change)
• Assist coordination of all relevant Office of Student Life programs and initiatives
• Collaborate and support programming sponsored by the Office of Student Life and the Dean of Students Office
• Coordinate and implement Cal Poly Humboldt spirit initiatives with collaborators across campus (can include Lumberjack Weekend Events, Mascot events, and parades)
• Support Marketing efforts of Student Life Events and Programs, including those co-sponsored with the Gutswurrak Student Activities Center
• Lead, coordinate, and promote engagement programs and events co-sponsored by the Office of Student Life and the Gutswurrak Student Activities Center (ex. Green & Gold Days, Wellness Wednesdays / Wellness Nights, and Thursday Evening Programs)
• Club/RSO Onboarding and Coordination – 30%
• Coordinate the RSO onboarding process including training incoming student leaders on event processes, RSO manual policies, and resources in collaboration with Director of Student Life and ASC of Student Life
• Provide leadership development of RSO leaders through formal events, one-on-one meetings, conflict resolution, and mentorship
• Track active RSOs as well as members and ensure they are meeting activation requirements
• Support and advocate for student organizations in collaboration with the Student Life Director, Student Life Office Manager and Student Life Student Staff.
• Stay apprised of executive orders, state, and federal laws that impact RSOs
• Office of Student Life Coordination – 30%
• Recruit, hire, train, and lead Office of Student Life Student Staff
• Oversee OSL Social Media Accounts and emails
• Serve on various campus committees relevant to the Student Organization Funding Board or other Campus Events (ex: CDOR, Social Justice Summit, Homecoming, MLK Day of Service, Volunteer Opportunity Program)
• Data Management – 5%
• Oversee data collection and database management for the student organization events and Office of Student Life programs.
• Review and approve student organization events that are submitted through the events office to ensure the student organization is in good standing
• Other Duties as Assigned – 5%
• As Listed In Classification Standards

Qualifications

• Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two (2) years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth.
• Educational Background: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Benefits

This is a full-time, benefited, exempt, 12-month pay plan, regular position, with a one-year probationary period in the Student Clubs & Activities Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 15 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits.