Closing Specialist

About the role

The Closing Specialist is responsible for managing the final stages of the loan closing and funding process, ensuring each transaction is accurate, complete, and ready to fund on schedule. This role serves as a key point of coordination among internal Credit and Underwriting, Treasury, and Loan Officer teams, as well as borrowers, title and escrow companies, closing attorneys, and other third-party partners. The Closing Specialist owns the transaction from clear-to-close through funding and disbursement, including reviewing closing documentation, balancing settlement statements, confirming satisfaction of funding conditions, coordinating funding authorization, and ensuring the accurate and timely disbursement of loan proceeds. Success in this role requires exceptional attention to detail, sound judgment, a strong sense of urgency, and the ability to manage multiple transactions and deadlines while delivering a seamless closing experience.

Responsibilities

• Manage loans from clear-to-close through funding and disbursement, ensuring all closing and funding requirements are satisfied before funds are released.
• Review closing packages, including promissory notes, deeds of trust/mortgages, settlement statements, closing instructions, title documentation, and other required loan documents for accuracy and completeness.
• Coordinate with internal teams and closing partners to ensure loan documents are prepared and executed in accordance with approved loan terms.
• Review and balance settlement statements and funding figures, confirming loan proceeds, verifying borrower funds-to-close, fees, payoffs, escrows, and wire disbursements are accurate.
• Verify that all underwriting, credit, title, insurance, legal, and funding conditions have been satisfied prior to funding.
• Review title for required lien clearance and confirm appropriate documentation is in place to establish Ascent's required lien position.
• Coordinate with title companies, escrow agents, closing attorneys, borrowers, and internal stakeholders to resolve closing or funding discrepancies quickly.
• Confirm borrower funds-to-close and other required funds have been received by the appropriate settlement or escrow party.
• Partner closely with Treasury to coordinate loan funding, validate wire amounts and instructions, and ensure funds are available and released accurately and on schedule; promptly resolve any discrepancies or last-minute changes that could impact disbursement.
• Prepare and communicate final funding and wire/disbursement instructions in accordance with company controls and approved loan terms.
• Verify final wire amounts and funding instructions prior to release and coordinate the